The Role of a Secretary: Are You Prepared?
Today, we see many offers for a secretary. But have we equipped ourselves for the job? People often take up the secretary job thinking it is an easy role free from significant responsibility. However, this job as a secretary offers a wider choice and advancement, provided every secretary equips themselves for it. It is just like a barber needing scissors, a comb, a blade, and soap to do his job.
Thumb Rules for a Successful Secretary
1. Have proficiency in typing with the help of an online typing tutor. This will enable you to type fast and without mistakes.
2. Language proficiency. Not everyone is born with proficiency in English or in the specific language they wish to work in. Reading a good newspaper for literature and reliable news is important.
3. Acquire a dictionary and a thesaurus. These will help you lifelong, as for every word you read or hear, you can find its real meaning and usage fitting to the sentence you are about to type or present.
4. Be disciplined. Dress neatly, not lavishly. Be on time and well-groomed.
5. If you wear shoes, they should be well-polished. Even if dirt accumulates, keep a shine with you at work and shine them before you enter your boss's office. You could be out of a job if you enter your boss's office barefoot or in socks.
6. Keep your mouth shut but keep your ears, observation, and concentration focused on the job. It will give insight into the boss's thinking and function.
7. Clear any doubts with your boss and do not assume anything for yourself.
8. Acquire information for trains and flights—domestic and international—and make a data sheet with their addresses, telephone numbers, fax, email, etc.
9. Gather all visiting cards your boss gives alphabetically, and also create an Excel datasheet for easy tracing by numbers and names to be quick in action.
10. Filing. Clear the day's papers day to day and do not postpone it for another day.
11. Make proper use of your space and do not scatter things.
12. Keep consumables in stock to meet your boss's demands. Do not run for a stapler pin or rubber band after it is asked for.
13. Keep your smile always; it will keep your mind cool and functional.
14. Leave office work in the office and do not carry it home. Likewise, keep homework at home.
15. Always keep a "To do today" list for official and personal tasks that enrich your memory power and help you remember things for the office and home.
16. Always keep a writing pen and pencil (with lead open) near your telephone at home and office to enable you to keep notes of messages.
17. Explain the importance of the above to others as well; it is useful for life.
Good Luck.
From Saudi Arabia
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10Today, we see many offers for a secretary. But have we equipped ourselves for the job? People often take up the secretary job thinking it is an easy role free from significant responsibility. However, this job as a secretary offers a wider choice and advancement, provided every secretary equips themselves for it. It is just like a barber needing scissors, a comb, a blade, and soap to do his job.
Thumb Rules for a Successful Secretary
1. Have proficiency in typing with the help of an online typing tutor. This will enable you to type fast and without mistakes.
2. Language proficiency. Not everyone is born with proficiency in English or in the specific language they wish to work in. Reading a good newspaper for literature and reliable news is important.
3. Acquire a dictionary and a thesaurus. These will help you lifelong, as for every word you read or hear, you can find its real meaning and usage fitting to the sentence you are about to type or present.
4. Be disciplined. Dress neatly, not lavishly. Be on time and well-groomed.
5. If you wear shoes, they should be well-polished. Even if dirt accumulates, keep a shine with you at work and shine them before you enter your boss's office. You could be out of a job if you enter your boss's office barefoot or in socks.
6. Keep your mouth shut but keep your ears, observation, and concentration focused on the job. It will give insight into the boss's thinking and function.
7. Clear any doubts with your boss and do not assume anything for yourself.
8. Acquire information for trains and flights—domestic and international—and make a data sheet with their addresses, telephone numbers, fax, email, etc.
9. Gather all visiting cards your boss gives alphabetically, and also create an Excel datasheet for easy tracing by numbers and names to be quick in action.
10. Filing. Clear the day's papers day to day and do not postpone it for another day.
11. Make proper use of your space and do not scatter things.
12. Keep consumables in stock to meet your boss's demands. Do not run for a stapler pin or rubber band after it is asked for.
13. Keep your smile always; it will keep your mind cool and functional.
14. Leave office work in the office and do not carry it home. Likewise, keep homework at home.
15. Always keep a "To do today" list for official and personal tasks that enrich your memory power and help you remember things for the office and home.
16. Always keep a writing pen and pencil (with lead open) near your telephone at home and office to enable you to keep notes of messages.
17. Explain the importance of the above to others as well; it is useful for life.
Good Luck.
From Saudi Arabia
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