Sr. Manager Hr/admin
Srinivas Nednurkar
Hr Operations
Vj Maruthi
Senior Hr Executive
Gm (hr)
Generalistic Hr & Admin
RK Katri
Personnel & Hr
Hr Head
Hr- Satutory Compliance
+4 Others

hi sir,
explain about probationary period. and we have taken one person as a hr trainee in our estsblishment. he is asking appiontment letter shall we issue the appiontment letter or not.......
Maruthi VJ
21st May 2009 From India, Bangalore
once,you have hired someone on any post you should give appointment letter to is not only beneficial to employee but it is more beneficial to give any name to him ,he is your employee and he is entitle for all benefits.
j s malik
21st May 2009 From India, Delhi
what is appointment letter ,basically it is contract between employer and employee where terms and condition of employment are defined.if you donot issue appointment letter how the individual will come to know certain points which we mention in appointment letter.
issusing of appointment letter is legal requirment also.
j s malik
21st May 2009 From India, Delhi
Sir, Is it ok if Appointment Order Form Q is issued to the employee. Regards Kuldeep Dawn Info tek.
21st May 2009 From India, Bangalore
Dear Maruthi,
How can employee work without appointment letter. Appointment letter is legal doc. it is must no form can take it's place. Pls issue appointment letter otherwise org. will be in problem.
21st May 2009 From India, Hyderabad
You can prepare an appointment letter to probationary employee.
It should mention the clauses relating to the probationary employee like probationary period, other benefits if any applicable to probationers , leave formalities of probationary employees all those things.
You can search formats of appointment letters citehr itself.
All the best.
22nd May 2009 From India, Kochi
Appointment letter is a terms and conditions between company and employee. it mentions company policies, leave, salary, allowances.So it will be beneficial to issue an appoinment letter
22nd May 2009
HR web site provides a lot of info regarding the HR activities..Goood Post Answer given by the soju is best..
22nd May 2009 From India, Hyderabad
You should give him appointment letter bcoz it is legally & written contract document between you & your employee , it is a valid doc. & essential for any legal procedure in the further future for the company point of viw=ew it is very beneficiary .
22nd May 2009 From India, Hyderabad
Surprising that anyone joined as HR executive without appointment letter in hand. anyways appointment letter is a legal document. the letter contains details like DOJ, location, transfer, probation period, leaves, termination of services, working hour, working days etc.
Probation period is an evaluation period wherein you test the knowledge, skills, attitude, performance of the person you are hiring. Based on which the company decides whether to confirm the person or not. probation period can be of 3 months, 6 month or even a year.
22nd May 2009
Hi Appointment letter is must you can include propation clause in your appointment letter which may be extended upto 9 months after that you have to give employee with confirmation letter.
22nd May 2009 From India, Ludhiana
Appointment letter is useful to avoid all future crises between employer & employee regarding any issue related to Salary increment,leaves,resignation,other company policies,rules & regulations.So every employee appointed on any conditions shouls & must be given appointment letter.
23rd May 2009 From India, Thana
Dear Maruthi,
If any employee joins any organization, should issue Appointment letter to person within an week. Whether the person is in probation, company should issue offer letter and appointment letter to the concern person.
23rd May 2009 From India, Mumbai
A person joins an Organization based on his knowledge & Skills, assessed during the interviews, vis--vis his academics. If you feel the person to be recruited is good in academics or has potential, but due to lack of experience, cannot take up the role assigned for, then you recruit him/her as a Trainee.

A Trainee appointment letter / contract is to be issued at the time of joining which clearly indicates the level, remuneration and expectations.

After successful completion of Training Period, the Trainee is appointed as a regular employee on probation, and accordingly a separate appointment letter is issued to him with the JD & KRA of a regular employee.

Please note that except for Trainee under Apprentice Act, all for statutory benefits of PF / Bonus / Gratuity, the date of joining shall remain in records the one when the employee was recruited as Trainee, and not when he was appointed as a regular employee.

Hope this clarifies a bit, you query regarding Trainees and the issuance of appointment letter.

Citehr has innumerable links for such queries. please try and search for more clarification.

Ketan Shetty
23rd May 2009 From India, Mumbai
You have hired the person then you have to issue appointment Letter .According to the organization policy put the clause of probation period 6 month /3 months .When you appoint someone there should be agreement/contract /appointment letter between employer and Employee to know the terms and condition of the organization.
IF he/She is trainee for 2-3 months then issue offer letter that you have selected has trainee with us in this dept and you will with us for 14-16 working weeks .some document should be signed between employer and employee
23rd May 2009 From India, Pune
Dis Is Padma No Problem ,Issue Apponment Order. In Appointment Order write your terms & conditions.
23rd May 2009 From India, Hyderabad
hi Neeti,
if you have got appointment letter via mail its ok. check whether its on company letter head.
You can check with the company whether they will be giving the appointment letter hard copy once you join them.
I had received my offer letter via mail. I was in my native place and the company was based in mumbai. on the day of joining i got all the documents on company letter head.
sheetal Sahasrabudhe
25th May 2009
Dear Maruthi.
You can give the appointment letter in Form Q which is prescribed by labour department. Where in there will be Wages details & Date of Joining details. But there is no any agreement details like Probationry, or Notice Period in that form. U can give both you company prescribed format as well as Form Q. As per Labour laws form Q is necessary.
25th May 2009 From India, Bangalore
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