Industrial Relations And Labour Laws
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Thread Started by #dsv2500

Proof of Travel not Required For Claiming LTA: Supreme Court

Employers, while assessing the conveyance and leave & travel allowance (LTA) claims of their staff, are under no statutory obligation
to collect supporting evidence and furnish them to tax authorities, the Supreme Court said on Wednesday.

A bench comprising Justice SH Kapadia and Justice Aftab Alam said that assessee employers are under no statutory obligation to collect bills and details to prove that the employees had utilised the amounts obtained against these claims on travel and related expenses.

According to prevailing rules, if claims on LTA and conveyance are not supported by journey bills, they would be taxed. For instance, on an LTA allowance of Rs 1 lakh, if documentary proof such as air tickets, taxi vouchers and other public transport bills are submitted only for Rs 50,000, then tax is applicable on the rest of the amount.

Regardless of the amount an executive is entitled to as LTA, tax laws allow air tickets only in the domestic sector for the claim.

The apex court order came in a plea by companies including Larsen & Toubro and ITI. In its defense, the revenue department had argued that assessee companies were under statutory obligation under Income Tax Act, 1961, and relevant rules, to collect documentary proof to show that their employee(s) had actually utilised the amount paid towards the leave travel concession and conveyance allowance.

Rejecting the plea, the court in its order said: The beneficiary of exemption under Section 10(5) (of the Income Tax Act) is an individual employee. There is no circular of Central Board of Direct Taxes (CBDT) requiring the employer under Section 192 to collect and examine the supporting evidence to the declaration to be submitted by an employee(s).
29th January 2009 From India, Delhi
The Apex Court verdict seems to have effect to Income Tax liability only. This does not necessarily mean that the employer shall sanction the LTA without valid proof of having undertaken journey. I feel that there is no such direction which makes it mandatory to amend provisions relating to LTA in the Standing Orders of the respective establishment.
Thanks for the update.
29th January 2009 From India, Kannur
Hi dsv2500, Can you please give the case details viz. case no. parties etc. Regars, Pramod
30th January 2009 From India, Mumbai
To my understanding, it automatically implies on the employees also, as in most of the organisations it is the part of CTC; and because of IT benefits only this component has come into existance. Now if IT liability doesn't fall on company then why should company ask the same from employees.
Hope I am clear.
Salil Sharma
30th January 2009 From India, Delhi
Hi Please find attached copy of Judgement of Hon Supreme Court on LTA Issue. Success !!! Mahesh Vashi
30th January 2009 From India, Surat

Attached Files
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File Type: pdf LTA Order of Supreme Court.pdf (38.1 KB, 4216 views)
File Type: pdf Supreme Court Judgement on LTA.pdf (37.1 KB, 2730 views)

Salary Tax .................................................. ............

Money which you earn from different sources is taxed differently. So if you are a salary earner, your salary income to be taxed will be calculated in a different way from gains. The term "Salaries" includes remuneration in any form for personal service, under an expressed or implied contract of employment or service. Section 17 of Income Tax Act defines salary to include:-

# Wages

# Pensions or Annuities

# Gratuities

# Advance of Salary

# Any cess, commission, perquisites or profits in lieu of or in addition to salary or wages.

# Any encashment of leave salary.

# Any amount of credit to provident fund of employee to the extent it is taxable.

Therefore "salary" includes basic salary, encashment of leave salary, advance of salary, arrears of salary, various allowances such as dearness allowance, entertainment allowance, house rent allowance, conveyance allowance and also includes perquisites by way of free housing, free car, free schooling for children of employees, etc.

The following are the essential conditions for income to be treated as salary income:-

# There must be relation of employer and employee between the payer of income and receiver of income.

# Salary may be from more than one employer.

#Salary may be received from not just the present employer but also a prospective employer and in some cases even from a former employer for example pension received from a former employer.

# Salary income must be real and not fictitious there must an intention to pay and receive salary.

# Forgoing of salary ie if an employee surrenders his salary to the central government, then the salary so surrendered will not be treated as taxable income of the employee.

# Salary paid tax free - Tax free salary means the salary on which income tax is borne not by the employee but by the employer. Tax free salary is also taxable in the hands of the employee.

Salary is taxable in the year of receipt or in the year of earning of the salary income, whichever is earlier. i.e. if the salary has been received first, then it will be taxable in the year of receipt. If it has been earned first but not yet received then it will be taxable in the year of earning. Salary income is taxable in the hands of individuals only. No other type of person such as a firm or HUF, companies can earn salary income.

# Allowances # Leave Encashment # Perquisites of Tax

Allowances .................................................. ............

House Allowances

The exemption of House Rent Allowance (HRA) received is exempt to the least of the following:

HRA received the period during which the rental accommodation is occupied by the employee in the previous year.

Excess of rent paid over 10 percent of salary.

50% of the salary, if the rented accommodation is situated at Mumbai, Calcutta, Delhi or Chennai and 40% of salary in other cities. The salary is taken for the period during which the rental accommodation is occupied by the employee in the previous year.


Includes basic salary and dearness allowance if terms of employment so provide but does not include any other allowance. However, any commission payable at a fixed percentage of turnover achieved by the employee is included.

Entertainment Allowances

Any amount received by the employee, as entertainment allowance is taxable as salary. However, deduction is available to the employee if he has been:

In continuous service with the present employer from a date before April 1, 1955, and Receiving Entertainment Allowance from his present employer continuously from a date before April 1, 1955 till the year for which the income is to be taxed.

The amount of deduction available is restricted to least of the following:

# In case of government employees: Rs. 5,000; 20% of salary; or amount of entertainment allowance granted during the previous year.

# In case of non-Government employees: Rs. 7,500; 20% of salary; amount of entertainment allowance granted during the previous year, or

# Amount of entertainment allowance received during the financial year 1954-55. Salary means basic salary and excludes all allowances, benefits or perquisites.

Transport Allowances

Transport allowance provided to an employee for commuting between his residence and the place of his duty shall be exempt up to Rs. 800 per month. However, in case blind or orthopaedically handicapped employee's, a sum of Rs. 1,600 per month is exempt from tax.

Education Allowances

Education allowance of Rs. 50 per month per child for up to 2 children of the employee is exempted. In case the children are in hostel, the exemption available is Rs.150 per month per child for up to 2 children.

Special Allowances

The following allowances are exempt from tax:

Expenses incurred on conveyance in the performance of duties of office;

Cost of travel on tour or on transfer;

Daily ordinary charges incurred by the employee on account of absence from his normal place of duty during a tour;

Expenditure on a helper where such helper is engaged for the performance of the duties of office;

Allowances granted for encouraging the academic research and training pursuits in educational and research institutions; or

Expenditure incurred on the purchase or maintenance of uniform for wear during the performance of the duties of office.

Leave Travel Assistance

LTA is paid for meeting travelling expenses incurred by an individual as also family members (this includes only the spouse, two children and dependent parents, brothers and sisters) while on holiday in India. The amount of exemption depends upon the mode of journey. This exemption is available in respect of 2 journeys undertaken in a block of four calendar years.

Medical Allowances

This exemption is available in respect of :

Reimbursement upto Rs.15,000 for medical treatment of the employee and family members.

Reimbursement of expenditure incurred by an employee and family members in approved hospitals, dispensaries etc.

Group medical insurance for an employee and family members or reimbursement of premium paid by an employee for medical insurance.

For medical treatment abroad, the actual expenditure incurred, including on travel and stay abroad of the patient and one attendant (if permitted by the RBI). The ceiling for the gross total income excluding the amount to be reimbursed is Rs.2 lakhs.

Lunch and Refreshment

Refreshment at free or concessional rate is not taxable.

Exemptions of medical expenses incurred by or on behalf of the employee

# The following medical facilities provided to an employee are exempt from income tax:

# Treatment of an employee or his family in any hospital maintained by the employer;

# Reimbursement of any medical expenditure actually incurred by the employee for himself or his family :

In any hospital maintained or approved by the Government, any local authority; or For prescribed diseases or ailments in any hospital approved by the Chief Commissioner, or

Up to Rs. 15,000, actually incurred by the employee on medical (other than the treatment referred to above);

Premium paid by the employer towards medical insurance on the health of such employee

Reimbursement by the employer of premium paid by the employee towards insurance on his health or of that of his family .

Expenditure incurred by the employer on

Medical treatment of the employee whose family is outside India;

Travel and stay abroad of the employee or his family including one attendant accompanying the patient for medical treatment.

The expenditure on medical treatment and stay abroad shall be excluded from perks :

only to the extent permitted by the Reserve Bank of India; and the employee's gross total income, as computed before including the said expenditure, does not exceed Rs 2 lakhs.

"Family" in relation to an individual means:

the spouse and children of the individual; and parents, brothers and sisters of the individual wholly or mainly dependent on the individual
30th January 2009 From India, Lucknow
Dear All,
I must clarify that now neigther Employer ask proof from its Employee nor Department ask proof from Employer, but if Income Tax in the event of scruitiny may ask from employee any proof subject to declaration of employee to the Employer or Income Tax. This is only subject to IT Return by Employee to Income Tax.
30th January 2009 From India, Bahadurgarh

Attached Files
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File Type: doc Now you dont need proof to claim LTA.doc (50.0 KB, 1090 views)
File Type: doc SC- Order 21-01-2009.doc (32.5 KB, 677 views)

The Apex Court verdict seems to have effect to Income Tax liability only. This does not necessarily mean that the employer shall sanction the LTA without valid proof of having undertaken journey. I feel that there is no such direction which makes it mandatory to amend provisions relating to LTA in the Standing Orders of the respective establishment.
but it is most of case LTA is In CTC sir
Amit Oza

31st January 2009
Dear All
I think that, though the taxability of LTA lies in the hands of the employee, Employer is equally responsible to deduct correct TDS from the Salary of the Employee. So to calculate right amount of TDS, an employer must ensure itself of the claims submitted, by asking documentary proofs / Bills for the same from the employee.
It avoids any evasion of Tax at the first point & also saves individual employee from possible scrutiney by Tax Deptt.
31st January 2009
Hi Good morning to all!
I, Venkat from hyderabad.I required one clarification about any employee can claim the Foreign Trip Bills asLTA. If provision is there, please tell me the section and others.
31st January 2009 From India, Hyderabad
Dear Mr. Madhu,
Myself Yogesh Raje working as Asst. Manager-HR in one of the leading pharma company located at Navi Mumbai. I would like to know whether this newly LTA exemption is for every year or we have to give exemption twice in the block of 4 years which is as per earlier act
3rd March 2009 From India, Mumbai
As there is no mention of the exemption every year, the old provision of block of two years will continue. The present verdict relates only to declaration and taxability of LTA if no travel bill is submitted and it does not cover the applicability of exemption.
I still believe that the verdict relates to taxability of LTA portion of gross earnings of an employee and it has nothing to do with sanctioning of LTA. It says that inorder to decide the tax on LTA, the employer need not collect travel bills. But if LTA is to be passed, proper bills can be claimed from the employee concerned.
5th March 2009 From India, Kannur
Is there any company,implemented the SC pronouncement on LTA claim - No proof required for claiming lta.
If that is so,what stand they would have taken with regard to the 2 yrs in block of 4 yrs;
whether thy stick to the existing practice or will pass on the tax benefit to the employees every year?
Pls share if at all if you come across anything in this regard with their communication / justification....
18th May 2009 From India, Madras
Income Tax Department has nullified the order of the Supreme Court by inserting the requirements for LTA in its Circular No. 8 for the FY 2012-13.
21st March 2013 From India, Hyderabad
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