Scheduling Multiple Interview Rounds in One Day: What Tools Do You Use for U.S. Candidates?

Hi all, I wanted to know how to schedule interviews for candidates in the U.S., as they have to attend three rounds of interviews on the same day. Is anyone in this forum using any application, Excel scheduling sheet, or other tools to perform this task?

Dear Lokesh, Why do you wish to conduct all three rounds on the same day? What is the logic? What is the average duration of the interview?

Anyway, if you wish to conduct all three rounds, then I recommend you conduct them on Saturdays. The rounds can start at 0800 or 0900 hours (USA time). Let us assume the average duration to be 45 minutes and the gap between the two interviews to be 30 minutes then:

Timing as per USA time:

First round: 0900 to 0945 hours
Second round: 1015 to 1100 hours
Third round: 1130 hours to 1215 hours

Otherwise, you may call the interview at 1800 or 1900 hours (USA time). However, in that case, you will have to wake up at 0400 hours (IST). Then the interviews can go on till 0900 hours (IST).

Thanks,

Regards, Dinesh Divekar

Hi Dinesh, thanks for adding your comments. Firstly, all three rounds must be conducted on weekdays, and the duration of each interview is 30 minutes straight. The timing gap from one interview to another can be 30 minutes or 1 hour, as all the candidates are requested to be on the campus site for the whole day.

This becomes a repetitive task to perform each day as we are using Outlook to communicate these conversations to each candidate; tracking becomes difficult. Interview Scheduling for Mass Hires So, I wanted to know how the interview scheduling process is conducted for mass hires. Is there a tool outside that can perform this task and remove manual efforts?