Conflict of Interest - If employee purchases from a personal company and submits the sales invoice

Dear Seniors, Greetings! If employee purchases from a personal company and submits the sales invoice, isn't that a Conflict Of Interest? He's not authorized to do so. Kindly guide me what action should be taken against him. Kindly share the policy for this violation.
Regards.

Dear Abdul Basit,

The employee has made a purchase from the "personal company" and submitted the sales invoice. However, who owned this "personal company"? Did he own the company or was it owned by the employee's spouse, brother, sister etc? What was the nature of the purchase and who approved this purchase?

A conflict of interest occurs when an individual’s personal interests – family, friendships, financial, or social factors – could compromise his or her judgment, decisions, or actions in the workplace. However, do you have a policy on conflict of interest? If yes, then has it been communicated and how has it been communicated? What if the employee feigns ignorance on anything like "conflict of interest"?

Creating a policy on conflict of interest is a time-taking process. This is a part of the HR consulting activity. It will be difficult to create a policy that suits your needs exactly.

Thanks,

Dinesh Divekar

What is Conflict of Interest policy?

Where an employee has multiple roles and the demand of these roles are at cross purposes, then there is a conflict of interest. If at the functional level, one is heading both the production and quality departments, then there is a conflict of interest. While being the Production one should strive for more quantity whereas as the Quality man, one is to allow only goods which pass all the quality tests. So there is a conflict of interest.

Dear Saurabh Bhatt,

A similar discussion has taken place earlier. You may refer to the following threads:

https://www.citehr.com/626325-what-l...ml#post2459969

https://www.citehr.com/626325-what-l...ml#post2459969

Thanks,

Dinesh Divekar