How Should We Handle Issuing Warning Letters to Uncooperative Drivers? Seeking Advice

Dear All,

I would like to request your input on the issuance of a warning letter to a team of drivers (10 plus drivers) at our office. There are several cases of negligence in their duties, and no cooperation from them to any employee requests.

I would appreciate it if you could share the format for it and share your thoughts on the matter.

Regards, Honey

Dear Honey, do you wish to issue a warning letter to all the 10 drivers? If yes, then it will be a unique case. This is a case of mass indiscipline.

If all the ten drivers merit the issue of warning letters, then the question arises as to whether they are suitable for the job. Is it a recruitment problem or is it a training problem?

Let me assume that they work in the transportation department. If yes, have you prepared SOPs for their work? If yes, have they understood these SOPs or are these just on paper? Have you conducted training to implement SOPs? What about the supervisors of these drivers? Is this a supervision problem?

If they are negligent in their job, then we need to specify what exactly their negligence is. Have they failed in the first-line servicing of the vehicles or the daily check-up of the vehicles?

There are so many questions associated with your post.

Thanks,
Dinesh Divekar

Dear Mr. Dinesh, we are not running a fleet company. These drivers are taking care of activities within the company, such as picking up managers from their residences, procurement, and office assistance. All the drivers are managed by the Administration Assistant.

Not all are neglecting the jobs given to them, but yes, at times they simply don’t want to carry out the delegated work. These 10 people joined the company during its initial stage. Also, the company doesn’t entertain termination, but in the worst case, yes, we will be terminating.

Each driver is allocated job responsibilities, and they are well aware of them. We would like to make them understand that their negligence of duties has reached the ears of management, and we want the drivers to take care of their duties, else we will be moving for rigorous actions such as termination.