How Much Should We Offer for Marketing Interns' Conveyance Without Vehicle Use?

Where can I get details on how much conveyance can be given to marketing interns in the company? They don't use a vehicle.

This depends on how much your company approves as per SOP. If they don't use a company vehicle, then they should produce supporting documents like bus tickets, taxi tickets, train tickets, or auto tickets.

Conveyance Policies for Marketing Interns

Most companies provide actuals to marketing interns. They are generally allowed to use only bus tickets if available. No auto fare is permitted except in cases or cities that have no bus system or where taking the bus would be a complete waste of time. Some companies allow the use of personal bikes based on mileage.

Since bus fares are typically known, some companies do not require receipts. Instead, they ask interns to maintain a travel log. The marketing supervisor will usually verify and certify the expenses for reimbursement. In places like Bangalore, interns are simply instructed to purchase a monthly bus pass, and no other travel expenses are permitted.

Payment Towards Conveyance

Payment towards conveyance can be regulated by:

• Reimbursement of the actual amount spent based on bus tickets/taxi charges receipts. If travel is undertaken by auto, reimbursement can be based on a claim certified by the intern as actually incurred and approved by the Department Head.

• For the use of their own vehicle, reimbursement can be based on a fixed rate per kilometer for the total kilometers covered as certified by the intern and approved by the Department Head.

Regards,
S. Dass

Drafting a Policy for Conveyance Allowance

You have to draft a policy and state on what basis the amount shall be paid. Generally, for sales professionals, you may fix a monthly amount depending on their ranks and the amount of travel you expect them to do. If it is on an actual basis, you may fix rank-wise travel by Bus+Metro, travel by Auto, and for seniors, travel by Taxi. You have to discuss with management and implement by issuing policy/guidelines/office orders.

Best wishes,

Normally, most companies pay a fixed amount for conveyance, which is equivalent to the amount required for a "monthly bus pass." In addition, one can add a per-day allowance of Rs. 40 - Rs. 50, which can be paid towards food expenses, and bills can be collected for the same.

Please find attached the conveyance policy for your reference. You can refer to this policy to implement it in your organization.

Regards

Thank you all, I created a policy for local conveyance reimbursement. I fixed a certain amount as a daily allowance, which will include travel and food.

Thanks all for the support.

Regards,
Hema

Hi,

Can we increase the conveyance amount above 1600 PM for employees, or is 1600 PM the maximum we can allocate? I would appreciate your input on this matter.

Thank you.