How Should I Remind 70 Employees to Apply for Their ESIC Smart Cards After a Warning?

Dear Friends, In our organization, more than 70 employees have not yet applied for an ESIC smart card. We have received a warning call from the ESIC office regarding this issue. Therefore, I need to send a reminder email to all these employees to apply for the smart card as soon as possible. Could you kindly assist me in drafting this email?

Thank you.

You can write an email to all heads of departments requesting them to pass this information to their department employees and display the same notice on the notice board so that workers can read it. Also, mention the benefits of the smart card.

---

I hope this resolves the issues you had with the text. Let me know if you need further assistance.

Once ESIC personnel visit your office for a photo session, they won't visit again. Please send an email to all department heads describing the benefits of the smart card and try to convince them that it is worth the cost. It is necessary for all employees who fall under the ESIC slab to obtain a smart card.

Regards,
Sanjeev

You have no other way than to take photos at your local ESI office. All the ESI offices are equipped with CCTV cameras to photograph your employees' families. You can inform your employees accordingly.

Regards,
S. Sethupathy
Excellent HR Services
Erode

Please speak with your management and obtain approval for a day's leave for all employees who need to apply for a smart card if you are unable to bring the ESIC officials to your workplace. The process may take half a day to a full day. This is a statutory requirement, and it is essential to comply with it.

Regards,
Ramu

Process for Obtaining IP Numbers

HR people should gather details from all employees first, then enter them online to obtain IP numbers. This information will be valid for 6 months. Meanwhile, you need to arrange (or request) a photo session either in your office or send the employees to the ESIC office.

Regards,
Ramesh

The ESIC office can provide a facility to come to your office and take photographs of employees and their families. You have to decide on the day and communicate to your team to bring their family to the office. That day is called a "Tea Party with Family," which really works for motivation.

Regards,
Rajesh

Please go to the ESIC office and give them a letter regarding the ESIC smart card camp. Then, they will provide you with a date for the smart card camp.

Thanks & Regards,

Sandeep Rathi