A candidate who has accepted our offer letter says that he cant get his releving letter ?
What may be the reasons for that
He says that the company wants him but seeing his experience I peronally dont feel so .
Can anybody help me how to deal with this situation or is there any other way to chech him.
10th May 2006 From India, Pune

Cite Contribution
Community Manager
Rajat Joshi
Hr Consulting ,trainer -creative Thinking
Human Resources Officer
Hr Manager

Hi Janhave,

Frankly, he may have used your offer letter to negotiate the salary from his company..otherwise why would he change his mind..unless the company has a great retention strategy..

Let it go..or rather dump him..

What you can do henceforth is that - insert the clause in the offer letter that it is vaild for 4 working days from the date of the acceptance subject to submission of his acceptance of resignation letter otherwise it would be treated as null & void..

In this case you seem to be interested to cross check - then call discretely to HR deptt to verify his credentials as he has applied for a bank loan or credit card etc and check it out..if he is leaving then the HR deptt would sound you out..or ask your junior/colleague to pretend as a consultant and to call him whether he is interested in a job opportuity with a XYZ firm etc....

Don't get disheartened and this reminds me when i faced the similar situation ..my friend sent me the followin note..

Remember Your ABC’s”

A-void negative sources, people, things and habits.

B-elieve in yourself.

C-onsider things from every angle.

D-on't give up and don't give in.

E-njoy life today. Yesterday is gone and tomorrow may never come.

F-amily and Friends are hidden treasures. Seek them and enjoy

their riches.

G-ive more than you planned to give.

H-ang on to your dreams.

I-gnore those who try to discourage you.

J-ust do it!

K-eep on trying, no matter how hard it seems. It will get better.

L-ove yourself first and foremost.

M-ake it happen.

N-ever lie, cheat, or steal. Always strike a fair deal.

O-pen your eyes and see things as they really are.

P-ractice makes perfect.

Q-uitters never win and winners never quit.

R-ead, study and learn about everything important in your life.

S-top procrastinating.

T-rust in God and ask Him to help you achieve your dreams.

U-nderstand yourself in order to better understand others.

V-isualize it.

W-ant it more than anything.

X-ccelerate your efforts.

Y-ou are unique of all of God's creations. Nothing can replace


Z-ero in on your target, and go for it!!

Have a great day!!



"Be who you are and say what you feel because those who mind

don't matter and those who matter don't mind"

~Props to Dr. Seuss
11th May 2006 From India, Pune
Dear Rajat Ji,
Very nice explaination given by you. Though it is already 31 of May, I hope Janhave've problem must have been over by now.
Janhave do share with us, which actions did you take?
Tke care
31st May 2006 From India, Delhi
I was reading your query carefully. You have mentioned that he cannot get his relieving ltr. Has he stated he cannot join you..You havent mentioned so. If he still wants to join you, ask him to get an accepted resignation copy. This way you could be sure he has resigned and will join as it will have ths stamp of the hr on the ltr.
If he is still beating round teh bush, be firm and ask him to give you a definite date. As Rajat mentioned you can also tell him if not responded within a finite time, the offer would stand as cancelled.
5th June 2006 From United Arab Emirates, Dubai
Rajat ,
I need an help in the following situation.
This is about an organization , where when ,people leave , they dont give any experience certificate. They even dont give the approval copy of the resignation letter.
They say that they have some policies, which is why they are holding back such letters. Any way ,t the end of the day, the employee leaving that organization is left empty handed, with no proff of employement ceseation with that organization. In these circumstances, If the employee tries to join any other organization, how does the employee , convince that new organization. I mean , no organization , will not any employee , untill and unless they show a resignation approval letter.
Please guide me a way out for such employees.
(Cite Contribution)
6th June 2006 From India, Mumbai
Hi (Cite Contribution),
Ok..very well understand your point..sad to know that such practices exists in today's scenario where there is a war for talented employees..
Other proof of employment with the company which ex-employee can show are with the help of following documents :-
Offer/intent letter
Appointment letter
Salary slip
Full & Final statement would be help prospective employers to verify the credentials..about his employment period and designation etc..
Form 16 issued by the company for the tax deducted from employee's salary
PF slip.
Hope this helps..
6th June 2006 From India, Pune
Thanks Rajat !
Now there is the dope, as an HR, I need an employment ceasation proof , from these new people , who cannot submit even a resignation acceptance letter.
What do I do?
If I hire them, then it will become dual employment and if I dont then these people are left in the lurch.
It had happened so, that, only after clearing al the interview rounds with us, they had resigned in their old organization.
Now according to our policies, every new employee has to submit an employment ceasation proof with thier old organization.
I had a word with my seniors, and they simply asked nme to give the new employees some time to produce the proof, or else reject them.
These new ones are really good. And if I reject them, they might loose at both the ends.
Please help me to find a way out.
(Cite Contribution)
7th June 2006 From India, Mumbai
Hi (Cite Contribution),

We really appreciate your concern about them..Hats off to you.. :D am happy that you are going out of way to address this vexed issue..this is what we HR Managers should do..be advocate or employee champion..as per the Dave Ulrich's Four Roles for HR!!..

In that case ask them to show the full n final settlement statement which is a proof of cessation of employment if they have not given the acceptance of resignation..along with copy of resignation..

Apprise your seniors about this vexed issue and advocate for the exceptions to these cases as the previous company hasn't issued the acceptance of the resignation.


Speak to their HR people of the company about this..


Ask these professionals to approach this company to give the relieving certificate or copy of the acceptance.

If this fails, they should approach the lawyer to send the legal notice as it violates the ex-employee's right to employment..


If you really want to expedite this issue..ask your journalist friend to call the company about this issue..believe me it would rattle them if such issue is published in the media as it can affect their company's image or business goals.

Hope the above ideas helps..


7th June 2006 From India, Pune
Thanks Rajat, I will go ahead and try these. Will get back to you soon, to share the proceedings. Thanks a lot for the ideas. You bailed me out ! (Cite Contribution)
8th June 2006 From India, Mumbai
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