Hi All,
I need some help on preparing the "Confirmation Policy".
-A person joins our company
-He is under probation for 3 months
- then he is confirmed depending on various crieterion.
Now that, My lead wants me to prepare a detaied policy on that. I got an idea regarding what we do. But, regarding general questions for confirmation like Inclination towards of work, attitude and stuff, I need some extra questions that can judge the candidate.
It would be a great favor, If anyone can post the alreayd designed policy for this. This will help me in having a larger idea.
Hope, I am claer.
Thanks and regards,

1st May 2006 From Netherlands

Asst. Manager - Human Resources
Hr Executive

Hi Mattamkiran,

While formulating confirmation policies, only the individuals performance is taken into acount. i.e we do not confirm an employees services in regards to his attitude and other things. The only criteria which needs to be taken into account is the individuals performance.

Sample Policy:

You will be in on probation period for three months from the date of commencement of employment and depending on your performance, the company, at its discretion, may extend the term of probation period. During the probation period, the employment can be terminated by giving one month’s notice on either side. In the event of your being deputed for an overseas assignment during your probation period, the company reserves all its rights to confirm your employment as permanent employee of the company at any time earlier than completion of the probation period, however, subject to the satisfactory performance on the overseas onsite project.

On completion of probation period or at any earlier time, as the case may be, your employment as a permanent employee shall be intimated and confirmed by way of letter in writing.

I hope this gives you a picture of how to proceed with the proceedings.

All the best to you MAttamkiran.

Thanks and regards,

1st May 2006 From India, New Delhi
Hey Sunil,
Thanks for the reply. Actually, we were trying to prepare a policy based on which we decide whether to confirm his employment or not. Until now, we do not have anything like written document or policy. Just today, I desigend a policy for he same. All the mebers of citehr, please o thorugh it and suggest for any changes.
Thanks and regards,
1st May 2006 From Netherlands

Attached Files
File Type: doc confirmation_policy_gpl_193.doc (37.5 KB, 4623 views)
Hi Kiran,
This is what I see is confirmation assessment format wherein you have set the parameters to judge any particular employee. A policy is a law or rule of your organisation uniform to all. What Mr.Sunil has replied you is exactly is the POLICY with terms and conditions.
Otherwise if you intend to make a A Confiramtion Assessment format then its alright.

2nd May 2006 From India, Mumbai
Thanks for the reply. yes, we are in process of making a Confirmation Assessmen Format based on which we would be deciding whether to confirm his employment with us or not. So, for this we want to consider all the factors (I agree that It is not possible to assess a candidate in all the ways with in some two or three months). Once we are done with this format, we would get it approved from all the HODs and intorduce a policy stating that all the new joinees should meet the above criterion in order for their Employment Confirmaion with our organisation.
I believe that I was not clear in my previos wiritngs. But, I hope that I am a bit more clear now.
Thanks and regards,
2nd May 2006 From Netherlands
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