Manager -hr&a
Syed Shahzad Ali
Asst. Manager Hr
Technical Officer
Dy.manager - Hr & Admin
Human Resource Domain
Sr. Manager (hr)ntpc Ltd., Noida
Gm-hr& Admin
Human Resources

Thread Started by #wingcommandersandy

Morning all and a very special morning to all my DELCHIES !
I have recently finalised a cell phone policy for my company which I am attaching here. Would appreciate if all you learned people could give me your valuable comments. You can also call me at-9818218317.
Cheers and wishing you a cracker of a day- today and always !
Wg Cdr Sandeep Sharma
31st January 2008 From India, New Delhi

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File Type: doc copy_of_cell_phonepolicy-sandeep_doc-final_180.doc (172.5 KB, 2213 views)

Morning Peer !
Very nice to hear from you(I have been quietly admiring all your posts) ! Nothing very special about DELHI--it is just that we keep meeting very often and keep harassing each other.
Peer, two things firstly am I addressing you correctly --- Peer ? And secondly can I have your contact number ?
31st January 2008 From India, New Delhi
Good initiative. But, a question, a detailed manuscript. I felt the budget allocation for the phone as low, considering the models available and usage and user friendliness as far as features concerned. FYI, we do not go in for such complications - may be here in the Middle East, the law is very strict and people generally do not tend to misuse any company equipment.
Regards & Keep posting.
Ramesh Menon

31st January 2008 From United Arab Emirates, Abu Dhabi
Dear it is really very very useful post i rated you 5 for this keep posting regards shahzad
31st January 2008 From Pakistan, Karachi

I have gone through every word of the policy. I sincerely appreciate the efforts put in the drafting of the policy. The wordings in the policy smell of very high order of discipline. This is equivalent to words used by the Hon'ble judges of the Supreme Court when talking strongly against grossly erroneous acts of ommission and commission. I think the wordings could have been soft and categorical as well. The policy gives a feel that the mobile phone would be an addition burden on the employee if he chooses to have mobile phone from the orgn. Secondly, the HR deptt. is burdened too much with the implementation of the policy. I have drafted Systems and Procedures for the extending facilities of loan to the Physically Challenged Persons at the NTPC Foundation. When I presented the document to the executives responsible for its implementation they were in shock to find their role and responsibilities. So, reactions are always there from the users and implementing agencies/deptts. At some point of time a clear stand has to be taken. Then and only then a system can be put in place.


Yours Truly,

Satish Kumar

Head (HR),

NTPC Foundation,

31st January 2008 From India, Delhi
Hi Sandeep
excellent policy, I will implement this policy in our organization from next financial year
I need your favor, I need your help for following matters or I need formats for following letters and policy
- Appointment letter - for Probation employee
- confirmation letter - for confirmed employee
- Interview Format for Interveiw or interviewer , I need different different formats for different different level
- PL or AL law of India
- attrition calculation formula
need your help on priority basis, you can also me on my personel mail id
Chetan Joshi
1st February 2008 From India, Ahmadabad
Hey Sandeep,

A well written document indeed. From the limited experience that i have had including a stint in telecom service proving company, there are a couple of insights that probably you can use.

1) In BPO industry, camera / memory card phones are not allowed on the floor. So incase your organisation values data security, this too can be implemented. To add to that, this is limited to a particular workforce / level. The Senior Executives ofcourse have the option of choosing what they like.

2) In my stint in Airtel, since the phone and the connection was provided by the company, we were required to keep the phone switched on 24/7. Now ofcourse that was a bit stringent, but you can look at the options of having the phone on at specific shift times etc...

3) While we had an eligibility amount for the phone based on the levels, we were given a choice to buy the phone we like. So to say if my eligibility is Rs. 5000, i can buy a phone worth 10K if i am willing to shell extra 5K. Now since the indiviudal has also invested the money on the phone, on his leaving, the employee can take the phone and the balance is deducted based on his tenure (pro rata deduction). Also the company can tie up with certains shops,. manufacturers for discounts on varied models.... since we are talking volumes here... employees would also like the wide choice that would be offered... after all it should nnot be like a chineese market.... where every one has the same product/style/colour.

4) After 2 years employees were eligible to buy a new phone / exchange the phone since the phone is assummed to have an efficient life of 2 years... After 2 years the employees can own the phones and need not return it to the company.

5) Also, after 1 year, employee also gets an additional allowance to replace the old batteries. Since the the efficiency of batteries (most of them) start falling after 1 year.

I hope this helps.


Jayant Giri
1st February 2008 From India, Bangalore
This is really encouraging for all those who are new to policy formulation(me being 1).
I just have one query that for determining cellular limit was any survey done within the organization or within the industry or both.
1st February 2008 From India, Delhi
dear sharmaji it is very good and useful policy regards alphonse :lol: :lol: :lol: gt-electronic
2nd February 2008 From India, Madras
Hi Sandeep!!
I took almost an hour to read it. I must say you have made other people's work easier. I think this is for the first time that I am reading a cell phone policy. And believe me, its such a brilliant document, it contains almost everything. I think the person who reads it would probably come out with the knowledge of policy formulation.
It will help everyone including me.
Thanks a lot. We Delchies are brilliant na. What say??
3rd February 2008 From India, Delhi
Dear Sandeep,
This policy is very nicely drafted, good effort. Hey I wish to know if you have any similar format on Retention Policy as well, I have read many article on Retention Policy, but no formal format for the same. If you can share few more policies with us, that would really be great.
Thanks & Regards
Bhawna Sachdeva
4th February 2008
Hi Sandeep,
Read thru the policy and i gues you have covered all the areas. But i have one doubt... Why reimbursements are given? Why cant we credit the eligible amount in the salary? Similary the excess usage can be recovered from the salary of the employee.
When you give reimbursements again we are creating a process. i.e the employee will give the bill, we have to scrutinise, etc... Instaed why cant we keep it simple by paying the eligible amount in salary. If the company is going to pay the bills then the excess can be recovered from the salary of the employee alone.
I am in muscat and i have implemented this policy. It is working very successfully for me. It has reduced the number of mandays for us. I have also made a system whereby the operator gives me the monthly MIS in a prescribed format which i can directly upload in the salary....
I have given my views only...
All the best.
4th February 2008 From Oman, Muscat
I went through this policy. Just an observation from my experience.
Treating this as company's asset and keeping track of it is very difficult. I tried it for a year and then switched over to an advance if an employee desires to purchase with a limit. Most people have their own cell phones today and they even buy better instruments. Just think about this.
7th February 2008 From India, Chennai
Good morning Anu !
I couldn't have asked for and got better remarks by any one then those that I got from you. So much of involvement in making others feel great can only come from you, Anu. Many thanks would the most understatement of the millienium !
8th February 2008 From India, New Delhi
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