Raj Kumar Hansdah
Shrm, Od, Hrd, Pms
Head - Human Resource Develpoment
Mba -student
Mba Final Semester Student
Assistant Manager - Hr
Hr Executive
Human Resource Professional
+1 Other

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Hi..............Could you please suggest me how could i go ahead with a welcome mail when a new joinee joins an organisation
From India, Bangalore
Hi Sheetal, Hope this format might be helpful for you, customised as per your need. Regards Sanjay
From India, Madras

Attached Files
File Type: doc welcome_email_294.doc (23.0 KB, 16216 views)

Dear X,

I take this opportunity to join you all in extending a warm welcome to Mr. Name .First name has joined Company name , Location as Designation.

First name holds an ______ Degree from University of ______ and has an experience of around ____ year with name of previous organisation

We look forward to your support and cooperation to Mr. sur name in his current assignment and wish him a happy association with the organisation name Family .

Dear _____________,

Its great to have u connected to the COMPANY on email! Your Company colleagues are just a click away on Global address book!

Just waned to inform u that your Employee Code is _______

We have also attached the communication deck on the PDR Process and attached the Form. You are requested to discuss your KPIs with the Immediate Supervisor and submit the agreed KPIs to HR within 45 days of your joining. You may also mail the same at _____________________.

We have C&B Manual on a common server and all other Policies and Procedures for easy reference. You shall soon receive intimation of the same by the HR Administrator.

Admn Manual shall also be available at _________________

You shall also receive the user id and password by the second month for HTTP LINK where in u may access for PF/ Superannuation balance.

You may browse through the COMPANY at LINK and at LINK . You need to register yourself at the site and the user id and password shall be mailed to u.

In our jest to continuously improve, we would request you to share your feedback with us on your Induction so far.

We would also request u to complete all the pending Joining Formalities.


John N


To be sent to the Staff:

I am pleased to inform that the following new professional has joined us.

Brief about the Joinee, his / her exp and back ground.

He / she can be reached at E-mail Id and Extn No.

I am sure we will all have a good and enriching experience working together.

Please join me in welcoming and in wishing him/her luck for a long and rewarding career at XYZ Co..

To be sent to the New Joinee:

Dear ABC,

Welcome to the XYZ Co. Family!

At the outset, I would like to congratulate you for having fared so well in the interview process and for having made a definite impression in the minds of those who have interacted with you during the interviews. I am sure that going forward, this impression will only grow stronger.

As a "Designation", your role is critical in fulfilling the mission of the _________ Department and XYZ Co.

We expect you to set an example of diligence, dedication and commitment and contribute your best efforts in making Vinove a leading organization.

I hope the induction session you went through was informative, and has helped you understand and identify with Vinove better. Please feel free to get in touch with me for any further information / clarifications you may need.

The following details will be of help to you:

Employee Id:

E-mail Id:


Wishing you luck for all your assignments and a long and rewarding career at Vinove.

Note: Policy Manual and Extn list can be attached along with.

Hope they will be useful to you.


Ambika Kamath

From India, Mumbai
you can write like that:------

Dear All
We are pleased to introduce Name of the new joinee (X) , who has joined us today , i.e. on Date as Post, based at our Corporate office, New Delhi. He would be reporting to Name of the immediate head
X has completed B.Tech in Chemical Engineering from Punjab Technical University- Jalandhar. He is also a Diploma holder in Chemical Engineering from Govt Polytechnic Gorakhpur. He was associated with M/s ELOF HANSSON (INDIA) Ltd., New Delhi, before joining us.

Please join us in welcoming him to our family. All are requested to extend their full co-operation to him.
You may reach him at extension no. 218 ( )
Your own name

From India, New Delhi
Hi Sheetal, Please find attachment of 'Welcome Note' for new joinee. Hope it would be useful for you. Regards Dhanashree
From India, Mumbai

Attached Files
File Type: doc induction_circular_136.doc (33.0 KB, 4486 views)

Hi Sheetal It would also help if you can attach his scanned photograph along with his introductory mail. Regards Vandana
From India, Mumbai
hi Sheetal,
i know every one has given u good tips but u can also try mine...it goes like this....
Dear All,
Help me welcome a new member to our ......family - xyz.
xyz is a Post Graduate in Electronics and Computers from UP. Technical University, Meerut and is joining as an IT – Specialist in ......... team.
xyz brings with him over 4 and a half years of rich experience in the IT domain having worked in companies like ........... Limited.
xyz is married to abc and is blessed with a 3 and a half year old son Archit. His interests vary from browsing on the net to watching cartoon channel with his son.
Please help me welcome xyz and wishing him a long and a successful career with ....company's name.
i also like to add the employee's photograph.
Thanks & Regards;

From Malaysia
I think a welcome mail should just that.. "a welcome mail"

so here is my crisp and sweet version

to the new joinee

Dear _________

We welcome you to the (company name) family.

We value your association with us and ensure that you have an enriching and enduring tenure with us.

An employee relations executive (or HR executive) may meet with you soon to help you get started.

Wish you great luck and success.

HR team.


For the rest of the staff

Dear Friends,

Please join in welcoming (name) to the (company name) family.

He/She will work in the capacity of (designation) in (department).

he/She is a (educational qualification) and brings along over (no. of years) of experience.

He/She has served in companies like, (previous company name 1, previous company name 2 etc.) before joining us.

An employee relations officer / HR executive (state the name if possible) would soon intorduce him/her to you.

In the meanwhile he/she can be reached at (email) and/or (extn)

Thank you

HR team

From China
Dear All,
This is to inform you that ___________has joined us w.e.f _____2008 as "_____________"in ___________ Department .
The brief profile of newcomer is given below:
Professional Qualification:
Work Experience:
Total experience of around ________ years with
Let us welcome him!!!
Human Resources Team

From India, Mumbai
We are pleased to inform you that, Mr. XYZ, joined our team as Manager for West Zone - HR Administration from 8th January, 2008. To brief about Mr. XYZ that, he has completed Masters in HR ADMN) & LLB.
Prior to joining us, he was working with Group Company of J.M. Baxi in capacity of Asst. Manager – HR & Admin. His past experience from reputed business houses like Pantaloons, HLL in Human Relations, Employee Relations, Legal & administration certainly add on value to our company.
He will be handling contract administration port folio with a focus on Compliances in legal, EHS & issues related with the assets Management at the locations. Also will take care of liasoning with the govt. officials in West Zone.
We welcome Mr. XYZ to our family & vouch that all of us will extend our support & cooperation in attainment of company vision.
You can reach to him through his extension no. 572 & .
We wish him all the success.

From India, Pune

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