This is Neeru. I m into Recruitement(Resourcing). I m a B.Tech. I m into resourcing for last one year. I wanna switch into coorporate. Can you help me in some of the topics which I think is necessary for a HR.
I request your goodselp to help me making payroll of a company. What steps and points should be considered while making payrolls?
Neeru Bhat,
Resource Executive,
5th January 2008 From India, Delhi

Hr Practices
Hr Executive

Hi Neeru,

Payroll is the salary processing system.

Payroll can be seen from two aspects. One is from HR side and other from commercial people side. The HR persons process the payroll by means of sending attendance details or better say LWP details and other complete details that an employee is going to get in a particular month.

And after receiving those details the commercial people start making entry into payroll software and can be said start salary processing.

Well while processing salary fro a particular month we the HR personals provide complete LWP (Leave without Pay) details to the commercial dept.

While calculating LWP, we prepare the attendance sheet with teh weekly offs. And apart from weekly offs we check how many days an employee is absent, out of which how many days he was on leave that we crosscheck with leave applications. If the particular employee has given the approved leave application form and that leave is been there in his account then we put him on leave.

But If the person has not submitted the leave application form or he doesn't have any leave in his balance then for that particular day that employee will be assumed absent, and we will deduct his salary for that day.

Similarly if there is any provision to provide one days extra salary for an specific day if the employee does come, then we calculate one day extra salary for those employees who were present on that day.

I hope now it will be very much clear to you.


Amit Seth.
5th January 2008 From India, Ahmadabad
Dear Amit Sir,
Thanks for valuable input. But I think some statuary deduction should be incorporated in your input. And i also want to know at what basis Professional tax to be deducted.
Rahul Tiwari
6th January 2008 From India, Ambala
Dear Amit,
Thanks for giving nice info regarding payroll.one Que i hav,suppose no. of working days is 31 and employee work only 29days in that case, we make a salary on his/her 29 days working, if yes then,there basic n pf both will change.can u plz explain with example if possible......
7th January 2008 From India, Bhopal
Welcome Rahul n Sony.. Its all my pleasure only.. :D
Dear Rahul, definitely statutory deduction will be made based on their salary scales.. like PF, ESI, Professional taxes... and others if applicable..
Professional taxes differ from state to state... and it based on the salary scale.. like upto 10000/- it would be rupees 80 and more than 10,000/- will be 120/- or else..
Dear Sony... yes very true.. if one present for only 29 days instead of 31.. then definitely all the salary components would be affected...
For Example if one's salary is 10,000/- rupees and it includes basic as rupees 4000...
Then for 29 working days it will be calculated as.. = 4000*29/31
And PF is been contributed on the basis of basic, so definitely it would effect PF contribution as well...
Amit Seth.
7th January 2008 From India, Ahmadabad
Hi Amit, Its really worthful info... and i have one more doubt, if company deduct pf and if they not provide any Pf number, then how to get pf details.. Regards, Sandhya
8th January 2008 From India, Hyderabad
Thank you Sandhya... :D
To know the details of PF.. you must ask with the person who is handling PF related issues in your organisation.. otherwise may consult with the Local PF Authorities as well...
8th January 2008 From India, Ahmadabad
Dear sir/ madam kindly suggest what payroll software is best ...how to get that.. give me suggestion regards, Meenagracy K JC Groups cbe
8th February 2017 From India, Coimbatore
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