Hi all, Is There Any Appointment Letter Format To Be issued to Trainees. Can Somebody Send Me. Thanks, Rahul Sethi

4th January 2008 From India, Delhi

Rahul Sethi
Hr Practices
Hr Executive

Hi Rahul,

Appointment Letter

19th November 2006

Mr. __________



Dear Mr.________,

With reference to your application and subsequent interview with us, we are pleased to appoint you as Designation in our organization on the following terms and conditions.

Date of Joining: You have joined us on 13th November 2006.

Salary: Your Annual Total Employment Cost to the company would be 1,9000(One Lakh Ninty thousand rupees only) the details of which is been given in the Annexure attached below.

Place/Transfer: Your present place of work will be at Place, but during the course of the service, you shall be liable to be posted / transferred anywhere to serve any of the Company's Projects or any other establishment in India or outside, at the sole discretion of the Management.

Probation/Confirmation: You will be on a Probation period for the Six months. Based on your performance your services will be confirmed with the company in written after six months.

During the probation period your services can be terminated with seven days notice on either side and without any reasons whatsoever. If your services are found satisfactory during the probation period, you will be confirmed in the present position and thereafter your services can be terminated on one month’s notice on either side.

Absence for a continuous period of ten days without prior approval of your superior, (including overstay on leave / training) would result in your losing your lien on the service and the same shall automatically come to an end without any notice or intimation.

Leave: You will be eligible to the benefits of the Company’s Leave Rules on your confirmation in the Company’s Service.

During the period of your employment with the Company, you will devote full time to the work of the Company. Further, you will not take up any other employment or assignment or any office, honorary or for any consideration, in cash or in kind or otherwise, without the prior written permission of the Company.

1. You will not (except in the normal course of the Company's business) publish any article or statement, deliver any lecture or broadcast or make any communication to the press, including magazine publication relating to the Company's products or to any matter with which the Company may be concerned, unless you have previously applied to and obtained the written permission from the Company.

2. You will be required to maintain utmost secrecy in respect of Project documents, commercial offer, design documents, Project cost & Estimation, Technology, Software packages license, Company’s polices, Company’s patterns & Trade Mark and Company’s Human assets profile.

3. You will be required to comply with all such rules and regulations as the Company may frame from time to time.

4. Any of our technical or other important information which might come into your possession during the continuance of your service with us shall not be disclosed, divulged or made public by you even thereafter.

5. If at any time in our opinion, which is final in this matter you are found non- performer or guilty of fraud, dishonest, disobedience, disorderly behavior, negligence, indiscipline, absence from duty without permission or any other conduct considered by us deterrent to our interest or of violation of one or more terms of this letter, your services may be terminated without notice and on account of reason of any of the acts or omission the company shall be entitled to recover the damages from you.

6. You will not accept any present, commission or any sort of gratification in cash or kind from any person, party or firm or Company having dealing with the company and if you are offered any, you should immediately report the same to the Management.

7. This appointment letter is being issued to you on the basis of the information and particulars furnished by you in your application (including bio-data), at the time of your interview and subsequent discussions. If it transpires that you have made a false statement (or have not disclosed a material fact) resulting in your being offered this appointment, the Management may take such action as it deems fit in its sole discretion, including termination of your employment.

8. You will be responsible for safekeeping and return in good condition and order of all Company property, which may be in your use, custody or charge.

Please sign and return to the undersigned the duplicate copy of this letter signifying your acceptance.

We welcome you to The eFact family and look forward to a fruitful collaboration.

With best wishes,

For Company Name.



Write the name of the employee on the other side of Company name and get it signed with them, print it in duplicate.

Hope it will be fine with you...


Amit Seth.[/b]
4th January 2008 From India, Ahmadabad
Dear Rahul


January 04, 2008



Dear ABC

Further to the interview you had with us, we are pleased to inform you that you have been selected as a Graduate Engineer Trainee in our Company and you will be placed in Information Technology Operation Department on the following terms and conditions:


1. Your training will be at Chennai. However you may be transferred anywhere in India, if circumstances so necessitate to continue training on the same terms and conditions.

2. The training will be for a period of one year from the date of your joining. On completion of your training period, subject to your performance and availability of a suitable vacancy, the Company may offer you permanent employment.


You will be paid a stipend of Rs.XXXXX/- (Basic Rs. XXXXXX/-- per month, Conveyance allowance of Rs.XXXX/- per month, Trainee allowance Rs.XXXXXX/-- and Other Allowance Rs.XXXX/- per month.) during the period of your training.


You will be governed by the terms and conditions of the Trainee Agreement, Staff Regulations and Rules as applicable to the Trainees of your category from time to time.


Your training period will commence from the date of your joining. You are requested to confirm acceptance of our offer and inform the date of your joining.

As a token of your having understood the terms and conditions enumerated above, you may kindly sign the duplicate copy of this order and return to us.

Yours Sincerely,

XYZ Company

Head - HR


John N
4th January 2008 From India, Madras
Hi Please suggest me format of joining letter of new trainee. whose stipend strated from 1st day of joining and terms and conditions also. Yogita Gupta
28th August 2012 From India, Indore
Dear John N,
Thank you for the valuable information. I just want to know what shall be the subject or subject line of this letter? This question arose to me because the letter which we will issue to the candidate/trainee after the training period will be called "Appointment Letter"; then what will be this initial letter called?
Request you to please guide me on this.
Sincere regards,

15th December 2015 From India, Ahmadabad
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