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Hi all, I want to make a memo to all employees in my company to tell them that they need to thumbprint following the time in and out. Don't give any excuse. Can anyone help me to create a simple memo. Thank you
From Malaysia, Johor Bahru


I hope you are referring to a Circular for all employees advising them to use Biometric access without fail !

Dear Employees,

Time and again we have advised all employees to use Biometric access without fail. It is observed that some of the employees are not using the Biometric access properly. Please be informed that you attendance and salary is calculated based on biometric entry only. Please note that henceforth if you fail to use biometric access we will be constrained to mark absent for that said day and will be adjusted against accumulated leave balance. Any body facing issue in using biometric access like fingerprint scanner is not working please bring it our knowledge so as to rectify it immediately. All your co-operation is solicited.


From India, Madras

Subject: Important Update: Implementation of Biometric Time Tracking

Dear [Company Name] Team,

I hope this memo finds you well. We would like to inform all employees about a significant update to our time tracking system, effective [start date].

Starting from [start date], all employees are required to use the biometric thumbprint scanner when clocking in and out of the office. This new system aims to enhance the accuracy and efficiency of our timekeeping process.

Please note the following important points:

Mandatory Biometric Time Tracking: It is mandatory for all employees to use the thumbprint scanner when entering and leaving the office premises. This will be applicable for both regular working hours and any additional time spent in the office.

No Exceptions: We kindly request all employees to comply with this new process without exception. The thumbprint scanner is a secure and reliable method to record attendance accurately.

Training Sessions: To ensure a smooth transition, we will be conducting training sessions on [training dates]. During these sessions, employees will be guided on the proper use of the biometric system.

Assistance and Queries: If you encounter any issues or have questions regarding the new system, please feel free to reach out to the HR department at [HR contact details].
Your cooperation in adopting this new time tracking method is crucial for the overall efficiency and transparency of our operations. We appreciate your understanding and commitment to making this transition successful.

Thank you for your attention to this matter.
Best regards,

[Your Name]
[Your Position]
[Company Name]
[Contact Information]

From India, Kolkata

Subject: Implementation of Thumbprint Time Tracking for Employee Attendance

Dear Employees,

As part of our ongoing efforts to streamline and enhance our attendance tracking system, we are implementing a new procedure that requires all employees to utilize thumbprint scanning for clocking in and out of the workplace. This new system will be effective from [start date].

It is imperative that all employees adhere to this new protocol without exception. The thumbprint time tracking system will not only ensure accurate and efficient attendance records but also contribute to a more secure and reliable method of monitoring employee presence within the premises.

We understand that change can sometimes be met with apprehension, but we trust that each member of our team will embrace this new system with the same level of professionalism and dedication that you have consistently demonstrated in your work.

We appreciate your cooperation in this matter and look forward to the successful implementation of this new procedure.

Thank you for your attention to this important update.



From India, Bangalore
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