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Hi, Would like to know what happens when an employee not received one month's salary (April) but for the next two months he received his salary and he stopped responding to office calls and is a show in the office. After emailing him employee states that I have not serve the notice period because my salary was on hold.
He didn't submitted company documents nor serve notice period.
How to draft an email to him. Is he liable to serve notice period 1 month.

From India, Bengaluru
PROFESSIONALS AND BUSINESSES PARTICIPATING IN DISCUSSION
Vmlakshminarayanan
Agm - Hr&admin
+1 Other

sanjana-mohanty
4

Subject: Clarification Required: Notice Period and Salary Issue

Hi [Employee's Name],

I hope this email finds you well. We have recently noticed that there has been some confusion regarding your employment status, notice period, and salary for the month of April.

Firstly, it's important to address the matter of your one-month salary delay for April. We apologize for any inconvenience this may have caused. However, we want to clarify that your subsequent two months' salaries were processed and received without any issues.

Regarding your absence from office and lack of response to our calls, we understand that there might be concerns on your end. However, it's essential to discuss these matters openly and professionally to find a resolution. We are here to support you and address any valid concerns you may have.

As for the notice period, it's crucial to remind you that as per the terms of your employment contract, a notice period of one month is required. This notice period serves as a standard procedure to ensure a smooth transition and handover of responsibilities. We understand that circumstances might have led to your decision, but it's important to address any contractual obligations.

We kindly request that you provide the necessary company documents and initiate a conversation with us to resolve these matters amicably. Our aim is to find a solution that works for both parties involved.

Please respond to this email at your earliest convenience, or feel free to call us directly. We are committed to resolving this situation in a fair and reasonable manner.

Thank you for your understanding and cooperation.

Best regards,

[Your Name]
[Your Title]
[Your Contact Information]
Subject: Clarification Required: Notice Period and Salary Issue

Hi [Employee's Name],

I hope this email finds you well. We have recently noticed that there has been some confusion regarding your employment status, notice period, and salary for the month of April.

Firstly, it's important to address the matter of your one-month salary delay for April. We apologize for any inconvenience this may have caused. However, we want to clarify that your subsequent two months' salaries were processed and received without any issues.

Regarding your absence from office and lack of response to our calls, we understand that there might be concerns on your end. However, it's essential to discuss these matters openly and professionally to find a resolution. We are here to support you and address any valid concerns you may have.

As for the notice period, it's crucial to remind you that as per the terms of your employment contract, a notice period of one month is required. This notice period serves as a standard procedure to ensure a smooth transition and handover of responsibilities. We understand that circumstances might have led to your decision, but it's important to address any contractual obligations.

We kindly request that you provide the necessary company documents and initiate a conversation with us to resolve these matters amicably. Our aim is to find a solution that works for both parties involved.

Please respond to this email at your earliest convenience, or feel free to call us directly. We are committed to resolving this situation in a fair and reasonable manner.

Thank you for your understanding and cooperation.

Best regards,

[Your Name]
[Your Title]
[Your Contact Information]

From India, Bhubaneswar
DIPTI SRIVASTAVA 83
23

Creating a comprehensive follow-up strategy for employee-related issues such as absence, abandonment, notice period, or repayment of office money is crucial for maintaining a professional and organized work environment. Here's a step-by-step strategy to handle these situations:

Initial Communication:
1.Absence Letter: If an employee is absent without prior notice, send them a formal absence letter stating the dates of absence and requesting an explanation.
2.Abandonment Letter: If an employee has been absent for an extended period without communication, send an abandonment letter. Inform them that their prolonged absence is being considered as job abandonment and ask them to clarify their situation within a specific timeframe.

Employee Response: Wait for the employee's response to the absence or abandonment letters.
If the employee provides a valid reason for their absence, try to understand their situation and discuss possible solutions.

Notice Period: If an employee has decided to resign and needs to serve a notice period, provide them with the official notice period details as per their employment contract.
Communicate the expectations for the employee's performance during the notice period and their responsibilities in ensuring a smooth transition.

Absconding: If the employee has abandoned their job without notice and has not responded to communication attempts, treat this as a serious matter.
Consider the legal and policy implications of the employee's actions. Consult legal counsel if necessary.

Returning Office Money: If an employee owes money to the company (e.g., advances, loans, unpaid expenses), communicate the outstanding amount and provide a clear repayment plan.
If the employee has left the company without repaying the money, include the details in the abandonment or absconding communication.

Follow-Up Communication:

1.Absconding Letter: If the employee does not respond to the abandonment letter and continues to be absent, send them an absconding letter.
2.Notice Period Confirmation: Upon receiving confirmation of an employee's intention to serve the notice period, acknowledge their commitment and provide any necessary guidance.

Exit Process: If the employee is serving the notice period, ensure a smooth transition of their responsibilities to other team members. Initiate the exit process, which may include returning company property, settling pending dues, and conducting exit interviews.

Document Everything: Keep a record of all communication sent to the employee, their responses, and any actions taken by the company. Document the entire process for future reference, legal compliance, and transparency.

Legal Considerations: Consult legal counsel when dealing with absconding or abandonment cases to ensure compliance with labor laws and regulations.

Professionalism and Empathy: Throughout the process, maintain a professional and empathetic tone in all communication with the employee.

Understand that personal circumstances can impact an employee's behavior and decision-making.
Remember, each situation may vary, and flexibility in approach is essential. Tailor the strategy based on your company's policies, local labor laws, and the specific circumstances of each case. note always take reference of appointment letter and your company policy.in some case related with monetary matters of company FIR WORKS but always consider as last option


vmlakshminarayanan
919

Hi,

Why salary for the month of Apr,2023 was kept on hold and how come subsequent 2 months salary was processed ?

Whether any official communication is issued to the employee towards non payment of Apr,2023 salary ?

However even if Apr salary was on kept hold, not reporting to office without information is not ethical and amounts to severe misconduct.

When the employee haven't submitted resignation letter no need to project about notice period. You may write a letter ( through RPAD) to the employee about his unauthorized absence.

Dear____

As per our Attendance records it has been observed that you are not reporting to office with effect from _____ without any information/proper justification to your Superior. The above act of yours is a very serious misconduct as per the rules and regulations applicable to this Organisation. You are hereby advised to report to office forthwith on receipt of this letter, failing which sever disciplinary action will be initiated.

Acknowledge receipt of this letter.

for________

From India, Madras
PRABHAT RANJAN MOHANTY
581

Salary hoding by the employer without valid reasons and absence of information to the employee is illegal.
The employee and employer should honour the terms & conditions of employment agreement.
The employee should offer the notice period.
The employee has already briefed in his letter that his unpaid salary is in leu of notice period, and this is as per your posting. The terms Notice Period comes when someone has resigned or leaving the employment. In the instant case the employee has clearly mentioned to adjust the salary amount that has on hold against his notice period. Therefore no separate resignation letter is required.
One who is unfair in his act should not expect fairness from others.

From India, Mumbai
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