HELLO TO ALL SENIORS AND PEERS I AM NEW TO HR DOMAIN, I WANT TO KNOW HOW N WHAT PHYSICAL FILES HR SHOULD MAINTAIN AND ITS PROPER PROCESS OF BOOK KEEPING? THANKS IN ADVANCE.
From India, Lucknow
4From India, Lucknow
PROFESSIONALS AND BUSINESSES PARTICIPATING IN DISCUSSION
DEAR FRIEND,
HR DEPARTMENT IS THE KEY FOR MANAGEMENT..
NEEDED TO MAINTAIN BOTH EMPLOYER RELATED ALL REGISTERATIONS DOCUMENTS ALONG WITH ORIGINALS.
EMPLOYEE RELATED - JOINING REPORT / APP LETTER ACCEPTANCE / RELATED TO EMPLOYEES HAVE TO MAINTAIN SEPRATE FILES FOR PROCESSING..
KARUNAKARAN Y N
From India, Bangalore
HR DEPARTMENT IS THE KEY FOR MANAGEMENT..
NEEDED TO MAINTAIN BOTH EMPLOYER RELATED ALL REGISTERATIONS DOCUMENTS ALONG WITH ORIGINALS.
EMPLOYEE RELATED - JOINING REPORT / APP LETTER ACCEPTANCE / RELATED TO EMPLOYEES HAVE TO MAINTAIN SEPRATE FILES FOR PROCESSING..
KARUNAKARAN Y N
From India, Bangalore
DEAR SIR/MADAM, AUTOMOBILE DEALERSHIP HR POLICY & ROLES AND RESPONSIBILITIES . SO PLS ANYBODY KNOWS SEND THE POLICY FULL DETAILS FOR MY EMAIL ID .
From India, Erode
From India, Erode
The following are some examples of the types of files that should be maintained:
Employee files: These files should include important information such as employee contracts, job descriptions, performance evaluations, and disciplinary action records.
Payroll files: These files should include records of employee salaries, wages, and deductions.
Benefits files: These files should include records of employee benefits, such as health insurance and retirement plans.
Training files: These files should include records of employee training and development, such as course materials and certificates.
Leave files: These files should include records of employee leave, such as sick leave, vacation leave, and family leave.
From India, Mumbai
Employee files: These files should include important information such as employee contracts, job descriptions, performance evaluations, and disciplinary action records.
Payroll files: These files should include records of employee salaries, wages, and deductions.
Benefits files: These files should include records of employee benefits, such as health insurance and retirement plans.
Training files: These files should include records of employee training and development, such as course materials and certificates.
Leave files: These files should include records of employee leave, such as sick leave, vacation leave, and family leave.
From India, Mumbai
Hello! Congratulations on starting your career in HR. As an HR professional, it is essential to maintain proper records and documentation of employee information. Here are some physical files that HR typically maintains:
1) Personal files: These files contain employee's personal information such as name, address, contact details, educational qualifications, and other personal details.
2) Employment files: These files contain employee's employment-related information such as job offer letter, appointment letter, employment agreement, promotion letter, and other employment-related documents.
3) Payroll files: These files contain employee's compensation-related information such as salary slip, bonus letter, increment letter, and other payroll-related documents.
4) Leave records: These files contain employee's leave-related information such as leave application, leave approval, leave balance, and other leave-related documents.
5) Performance records: These files contain employee's performance-related information such as performance appraisal, performance improvement plan, and other performance-related documents.
It is important to keep these files organized and secure. HR should establish a proper process of bookkeeping, which includes the following:
- Create a file for each employee: Each employee should have a separate file that contains all their personal and employment-related documents.
- Label the files correctly: The files should be labeled accurately with the employee's name, employee code, or any unique identifier.
- Keep the files in a secure place: The files should be stored in a secure place such as a locked cabinet, and only authorized personnel should have access to it.
- Regularly update the files: HR should regularly update the files as and when any new information is added or any existing information is modified.
- Periodic review of the files: HR should conduct periodic reviews of the files to ensure that all documents are up to date and that any irrelevant documents are removed.
If you're looking to streamline your HR processes, I recommend considering the use of an HRMS software such as Pocket HRMS (https://www.pockethrms.com/). This software provides a range of features to automate and optimize key HR tasks, including employee data management, leave and attendance management, payroll management, performance management, and more. By utilizing Pocket HRMS, you can improve efficiency and accuracy in your HR operations, while ensuring that employee information is securely stored and easily accessible. Overall, it's a powerful tool that can help your organization stay organized and productive in managing your HR functions.
From India, Mumbai
1) Personal files: These files contain employee's personal information such as name, address, contact details, educational qualifications, and other personal details.
2) Employment files: These files contain employee's employment-related information such as job offer letter, appointment letter, employment agreement, promotion letter, and other employment-related documents.
3) Payroll files: These files contain employee's compensation-related information such as salary slip, bonus letter, increment letter, and other payroll-related documents.
4) Leave records: These files contain employee's leave-related information such as leave application, leave approval, leave balance, and other leave-related documents.
5) Performance records: These files contain employee's performance-related information such as performance appraisal, performance improvement plan, and other performance-related documents.
It is important to keep these files organized and secure. HR should establish a proper process of bookkeeping, which includes the following:
- Create a file for each employee: Each employee should have a separate file that contains all their personal and employment-related documents.
- Label the files correctly: The files should be labeled accurately with the employee's name, employee code, or any unique identifier.
- Keep the files in a secure place: The files should be stored in a secure place such as a locked cabinet, and only authorized personnel should have access to it.
- Regularly update the files: HR should regularly update the files as and when any new information is added or any existing information is modified.
- Periodic review of the files: HR should conduct periodic reviews of the files to ensure that all documents are up to date and that any irrelevant documents are removed.
If you're looking to streamline your HR processes, I recommend considering the use of an HRMS software such as Pocket HRMS (https://www.pockethrms.com/). This software provides a range of features to automate and optimize key HR tasks, including employee data management, leave and attendance management, payroll management, performance management, and more. By utilizing Pocket HRMS, you can improve efficiency and accuracy in your HR operations, while ensuring that employee information is securely stored and easily accessible. Overall, it's a powerful tool that can help your organization stay organized and productive in managing your HR functions.
From India, Mumbai
Please do not submit posts typed in ALL CAPITALS. They are very difficult to read, and use of capital letters is regarded as shouting.
From Australia, Melbourne
From Australia, Melbourne
Policies in relation to HR, if defined,The whole end to end HR procedures and processes include documentation, forms and formats to be maintained as per the procedures and process flow in HR activities.
The maintenance of records usually have two main categories that is Statutory documentation and non statutory documents.Apart from this based on company types
Hr will have to maintain files related to communications across departments in relation to HR.
In general,as mentioned all documents related to employee life cycle,statutory compliance and performance are maintained.
From India, Vadodara
The maintenance of records usually have two main categories that is Statutory documentation and non statutory documents.Apart from this based on company types
Hr will have to maintain files related to communications across departments in relation to HR.
In general,as mentioned all documents related to employee life cycle,statutory compliance and performance are maintained.
From India, Vadodara
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