Hi Can anyone help me for writing down rules and regulations for "resignation"? Regards Haroon Ahmed Shabbir
From Pakistan, Lahore
From Pakistan, Lahore
SEE IF THIS HELPS. I DRAFTED THIS FOR MY ORGANISATION
EMPLOYEE SEPERATION
Definition:
Employee separation is any action, which permanently severs the employer employee relationship and it includes resignation, retirement, discharge and dismissal.
1. Resignation - Voluntary action taken by employee to separate from the employer.
2. Retirement ¡V It is the cession of employer-employee relationship on reaching the age of retirement.
3. Discharge ¡V It is the termination of employer-employee relation by the Company by signing notice or salary in lieu of notice for the period stipulated in the appointment letter.
4. Dismissal ¡V It is the termination of the employment by the Company without notice for acts of omissions and commissions on the part of the employee, which amounts to misconduct.
Exit procedure :
The objective of this procedure ensures smooth and mutually agreed exit of employee. The Company sets forth a healthy procedure to maintain excellent employer employee relationship.
Resignations:
„X Resignation letter should be submitted by the employee in duplicate to the HOD.
„X HOD should discuss with the employee and make an attempt to retain him if he is a critical person on the project or is an asset to the organization.
„X After accepting the resignation letter, the HOD signs the same with his remarks : ¡§the resignation is duly accepted and Mr/Ms¡K¡K¡K can be relieved on¡K..¡¨.
„X The reliving date of the employee will be as per the terms and conditions mentioned in the appointment letter and the standard notice period of 30 days.
„X However in special cases HOD is authorized to waive the notice period and relieve the employee at an earlier date, subject to proper handing over procedure set forth in process.
„X The HOD should forward the same to HR Head after his comments.
„X HR Head shall keep the Director and the concerned authorities informed on the resignation accepted.
„X The employee shall be issued a reliving letter on his last day of work or the day agreed and will be relieved from the services on the close of the working hours of the day mentioned in the reliving letter subject to his getting the clearance from the departments mentioned in the No Objection Certificate Form and handing over the charge and property in his possession to the person assigned.
Handing Over Procedure
„X After the acceptance of the resignation letter, HOD shall advise the employee to handover his charge/duties to the assigned/nominated employee.
„X The takeover report will be prepared by HOD. Also, certain immediate steps will be initiated by HOD especially in respect of disabling the email ID and server password.
„X The employee shall handover the keys of the drawer/cupboards, CD¡¦s, make a list of his personal belongings which are to be verified by HOD and allowed to be taken out by the concerned employee on the date of resignation.
Exit Interview
HR Head / Manager conducts the exit interview.
The exit interview form is duly filled.
The information on exit interviews is presented to the core committee once in every month and corrective measures are taken to reduce the attrition rate.
SPECIAL NOTES
„X No Privilege Leave can be availed by the employee during the notice period.
„X No employee can quit/resign services of the company while on Privilege Leave or any other kind of leave.
From India, Mumbai
54EMPLOYEE SEPERATION
Definition:
Employee separation is any action, which permanently severs the employer employee relationship and it includes resignation, retirement, discharge and dismissal.
1. Resignation - Voluntary action taken by employee to separate from the employer.
2. Retirement ¡V It is the cession of employer-employee relationship on reaching the age of retirement.
3. Discharge ¡V It is the termination of employer-employee relation by the Company by signing notice or salary in lieu of notice for the period stipulated in the appointment letter.
4. Dismissal ¡V It is the termination of the employment by the Company without notice for acts of omissions and commissions on the part of the employee, which amounts to misconduct.
Exit procedure :
The objective of this procedure ensures smooth and mutually agreed exit of employee. The Company sets forth a healthy procedure to maintain excellent employer employee relationship.
Resignations:
„X Resignation letter should be submitted by the employee in duplicate to the HOD.
„X HOD should discuss with the employee and make an attempt to retain him if he is a critical person on the project or is an asset to the organization.
„X After accepting the resignation letter, the HOD signs the same with his remarks : ¡§the resignation is duly accepted and Mr/Ms¡K¡K¡K can be relieved on¡K..¡¨.
„X The reliving date of the employee will be as per the terms and conditions mentioned in the appointment letter and the standard notice period of 30 days.
„X However in special cases HOD is authorized to waive the notice period and relieve the employee at an earlier date, subject to proper handing over procedure set forth in process.
„X The HOD should forward the same to HR Head after his comments.
„X HR Head shall keep the Director and the concerned authorities informed on the resignation accepted.
„X The employee shall be issued a reliving letter on his last day of work or the day agreed and will be relieved from the services on the close of the working hours of the day mentioned in the reliving letter subject to his getting the clearance from the departments mentioned in the No Objection Certificate Form and handing over the charge and property in his possession to the person assigned.
Handing Over Procedure
„X After the acceptance of the resignation letter, HOD shall advise the employee to handover his charge/duties to the assigned/nominated employee.
„X The takeover report will be prepared by HOD. Also, certain immediate steps will be initiated by HOD especially in respect of disabling the email ID and server password.
„X The employee shall handover the keys of the drawer/cupboards, CD¡¦s, make a list of his personal belongings which are to be verified by HOD and allowed to be taken out by the concerned employee on the date of resignation.
Exit Interview
HR Head / Manager conducts the exit interview.
The exit interview form is duly filled.
The information on exit interviews is presented to the core committee once in every month and corrective measures are taken to reduce the attrition rate.
SPECIAL NOTES
„X No Privilege Leave can be availed by the employee during the notice period.
„X No employee can quit/resign services of the company while on Privilege Leave or any other kind of leave.
From India, Mumbai
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Rules and Regulations for Employees.doc
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