Respected seniors,

I have joined one clinical diagnostic center (Pvt ltd. comp) in Aug-21 when there were another 3 employees. The company was incorporated under the company afire ministry on July-21 when along with the registration of the company, the ESIC code was also been allotted. As the total no. employees in Aug-21 was 4, it was not covered under the ESIC. In the month of Dec-21, the number of employees jumped to 15 and it was covered under ESIC. In the month of Jan 22, the number of employees was 22 and it was also covered under PF.

There are 8 employees who have joined the organization till Nov-21, and their dates of joining are in different months- Aug, Sep, Oct, and Nov-21. There are employees who have also joined in the month of Dec 21 and Jan-22.

Now, we are interested to comply with ESIC and PF, ESIC compliance will start from 1st April-22 for 21 employees who are covered under ESIC Act, we will show the date of joining of the 21 employees from 1.04.2022 though, their actual date of joining in different months from Aug-21 to till date. We will pay the arrear from Jan-21 to till date by one miscellaneous challan.

We will obtain the PF code from Jan-22 when the no. of employees become 22 and the contribution will be made from Jan-22.

I have some questions in my mind that the employee's date of actual joining and date of joining in PF and date of joining in ESIC will be different. Nowadays it is essential to do the UAN number of any employee to link with the ESIC number. Under these circumstances, will there be any issue in the future for different joining dates - Original, PF, and ESIC for employees.

Seek opinions from the seniors before I further proceed.

Prativa batabyal

From India, Kolkata
Partner - Risk Management
Management Consultancy

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There could be different dates for actual date of joining, the commencement date for PF & ESI as well demonstrated by you.
From India, Mumbai

You have to show the correct joining dates.
However, if the company was liable for PF / ESIC only from a specific date, that may be shown as the joining date
(At least that was the procedure we followed 10 years back when a similar problem came to us...)

Seniors, please correct me if my suggestion is wrong

From India, Mumbai

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