I would like to improve certain policies which would benefit our employees like appraisal forms, leave policy, grading system, training, or employee engagement calendars, employee referral programs policy. I am new and would like to learn more and help the current organization grow. Please share your valuable inputs.
From India, Mumbai
Doctor Siva Global Hr

Dear Colleague,

Changing or modifying existing policies is always good to keep dynamic to move with the present needs. However it has to be done with deeper understanding and purpose.

My suggestion for any change in policy is to be attempted in the below ways:

- First list all policies that are prevailing and create an excel format on all key provisions and facts etc

Prioritize the Policies based on the Purpose of each policy:

- Prioritize the policies that are very important / Critical for Business Support - A Category
- Group the B Category as employee Welfare policies and Cost involved
- Group the C Category policies as Administrative Control

Then give ranking to each policy which needs to be changed / reviewed / modified. If you have 50 policies in total then take first 10 policies which badly needs attention and will bring high impact no your value addition to people, process, business and profit or branding etc.

Then form a Task Group ( not exceeding 5 members) from the users as any change in policy to involve more of internal stake holders

- Take one policy at a time and discuss what changes needed. Evaluate each suggestion and then include all good ideas. Draft the revised policy. Place it for views of all your Heads of Department and also to select group of around 20 hand picked members cross functional and cross dimensional - age, department, expertise, gender and so on as a heterogeneous group - Invite their suggestion.

- Once you are ready with one policy put it on the public domain of your company and seek suggestions. Once done Finalize with Management Approval.

- Put the policy on Probation for 6 months during which based on impact the policy may be withdrawn / modified further etc

- Take next policy and so on.

Kindly have a project manager to lead this changes which in my view will go for a year at least if you want to do it really meaningful and do not hurry as it will only be in letter and not in spirit. This is from my personal experiences in the past. All the Best and it is a good endeavor

From India, Chennai

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