My company wants to hire interns from a particular college. What is the procedure? Need a mail format to send the college asking for interns. Please assist. Thanks
From India, Lucknow
Dear Isher DN,

You wish to hire interns from a certain college. However, have you prepared the Internship Training Plan (ITP)?

Roughly, you need to include the following in your letter:

a) Duration of the internship
b) Will the selection be based on academic performance? If yes, then the performance of which semester will be considered? What will be the cut-off percentage? What will be your policy for the students who meet the requirement of cut-off percentage but also have a backlog of previous semesters?
c) What will be the selection methodology? Will you conduct the tests? If yes, then you need to include the timetable that mentions written tests, personal interviews etc. Will there be multiple batches? Where will the selection happen? Will it be at your company premises or at the college?
d) Will you pay the internship allowance? If yes, when will it be paid and how will it be paid?
e) Will you conduct a test at the end of the internship?
f) Other than the internship allowance, what facilities will be provided to the interns which are generally provided to the regular employees? (For example, a few star hotels provide free meals and laundry facilities to the interns).
g) Like other employees, will interns be required to adhere to safety precautions? Will they be required to wear PPEs and, if so, then will the company provide those free of cost?
h) Will there be any other restrictions like the use of mobile phones, etc?
g) Have you prepared a list of dos and don'ts for the interns? If yes, then will it be provided on the first day of the training?

I hope you will be able to prepare your letter based on the above points. However, even before you send a letter, I recommend you talk to the placement officer of the college and obtain information on how other companies select the interns.

All the best!

Dinesh Divekar

From India, Bangalore
You may write to the Director/Principal/Placement Officer of the particular college a letter showing your interest to recruit trainees, asking them to furnish the list of final year best students of particular course who are going to pass out in coming months, ask them whether the college has facilities to conduct campus interview. If yes, ask them to furnish the details of the schedule of the proposed camplus interview. Ask them the total number of students available for placement to meet your requirement. Based on the feedback you receive, you may plan about the next step of your campus interview.

Dr. M. K. Ravi

From India, Delhi
Every college has the placement department.
Approach them, and work out the placement requirements with them.
Basically a college will ask a company for internship training program being followed as per the standards guidelines of university study pattern.
Secondly it would also look for fullfilment of intership act being taken care of properly by the company.
A company has to also issue certificates to students stating that the candidate has successfuly completed the internship.
The over all idea of hiring interns from college is to assure the colleges that the students are imparted with the skillsets they need to enhance their career and make them industry ready in their profession.

From India, Vadodara
If you want to hire interns from a particular college. You can share "Letter of Internship" with the college containing details of No. of Interns you want to hire, Duration of Internship, Whether it is paid or unpaid and also specify the relevant fields/courses form which you want to hire interns.

To download Internship letter format visit:

Brinda Bhatt

From India, Ahmedabad

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