I request your help in clarifying one query regarding PF Claim.

Our employee died 1st May 21.
Since he died on 1st May, we paid his contribution till 30th Apr 21.
As it was not intentional, we assumed since he is absent for the day, no contribution is required to be paid.

We submitted the claim to the PF Department.
The PF Department raised a query asking "Why 1 day contributions are not paid? Is that employees died while in service ?""

Can you please help, what should be the reply for this, as I am confused.
And I don't want the employee's family to suffer, without a claim settlement by the PF department under EDLI, by making such excuses.

Awaiting your kind help on this please.

From India, Bangalore
Ceo-usd Hr Solutions
Senior Hr Consultant

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Hello - the EPFO is right in raising this question.

Without a written or verbal intimation/ finalization of facts from employee's/ his family's side - it is construed that the employee is still attending to his duties and in attendance. Although the employee died on the very first working day of the month, please keep a written/ documentary proof of the date of intimation of his demise from his family. Till that date - all dues must be respectfully and rightly paid.

Practical advice - please file an immediate reply with EPFO highlighting the dates of employment and with your plea of filing of the contributions made till that date. EPFO may ask you for a plain-paper explanation with documentary proofs to support the case. This case will be decided by EPFO Commissioners/ Assistants who are extremely learned members in labour laws. Do not worry at all.

A side note - I really appreciate the way your organization is handling this. You have shown the right amount of compassion, care and professionalism - which is very much required in these days and difficult pandemic time. Not involving the surviving family members or their minimal involvement in this matter is a right choice and I, as a HR professional appreciate it.

Thank you.

From India, Delhi
Thank you for your message.
However, my question is still not clarified.
What should be my reply ?

Can I declare 1 day as Leave Without Pay ?
Since, I have not declared his name in ECR of May, is there any chance of rejection of claim by PF Department ?

Kindly assist.

From India, Bangalore

It is a mistake done by the Employer. If the employee on the date of expire is not on the roll of the company, the employee will not be considered as EPFO member and as such family members will not be eligible for EDLI and pension.

Better to contact the local EPFO office and explain the situation.They will suggest the remedy and act accordingly.

S K Bandyopadhyay ( WB, Howrah)
CEO-USD HR Solutions
+91 98310 81531

USD HR Solutions – To Strive towards excellence with effort and integrity

From India, New Delhi
My father passed away on 18 th july 2020 but employer put date of exit 17 July 2020. 2 times claims got rejected. Contributions were paid of the whole month. How can we change the exit date now?
From Sweden, Halmstad
And this time employer gave muster roll copy also.Can I get help regarding this issue?
From Sweden, Halmstad

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