Hi All, I hope you are doing well. I had a question regarding the offer letter format for trainees and interns. This is the first time we are hiring trainees and interns and I was not very sure on how to create their offer letter. Can someone help me with the process they follow while hiring trainees and interns? And which of the labor laws govern their stipend and other benefits? Appreciate all the help I can get.
From India, Mumbai

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Please check the suggestion below best to my knowledge. I hope it helps.

You can specify in your offer letter

"We would like to inform you that you have been selected for a (for example sales and marketing trainee position/Intern in HR Department) in our company for (duration-for example six months/one year). During the training period, you will be required to undertake all the duties and responsibilities assigned to you by your supervisor.

You will be paid (STIPEND) per month/year as a (POSITION) and shall be subject to review upon completing the training period."

You shall not be eligible for any other monetary benefits during this period. (this clause can vary company to company)

Apart from this mention the basic details like:




Terms and conditions as per your company which you want your trainees to follow

Start date

Hours of work/timings

Holidays (if applicable)

From India, Gurgaon
Thanks Surabhi for the information. The terms and conditions that we have for our employees can that be included in this offer letter for trainees? I mean along with adherence to IT and confidentially policies can I also mention about the appraisal, termination details etc.?
From India, Mumbai
Yes you can include that.
You can get an appointment letter/agreement signed by trainees consisting of all the necessary details.
It is always good and safe to have written proof about confidential policies, termination rules and other important details for the future perspective and better clarification.
Still i would request other seniors to give their advice on the same.

From India, Gurgaon

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