Dinesh DivekarDear Mahhernosh Ichhaporia,
Have you prepared the standing orders for your company? If yes, then please check the paragraph or clause on maintaining the company information confidential. If the provisions mentioned in the standing orders are adequate then there is no need for the separate agreement with the employee. Instead of the agreement, a letter mentioning the provisions of the standing orders will do.
Secondly, you need to define clearly what exactly is the breach of data security. This is because, in the course of the work, the employee may have to communicate with the other employees and to execute their duties smoothly, you need to mention clearly what type of information he is authorised to communicate.
Lastly, what about restricting access to the personal email of the employee from the computer used for the data entry? If the employee were to be smart then he can very well copy the data and store it as "draft" in his personal email ID. After going home, he can very well copy the data and store somewhere.
Going further, you need to disable the "blue tooth" of the computer allotted for the data entry. What about disabling C-port, or USB port also?
There are so many precautions that need to be taken before making an agreement.
From India, Bangalore
Bhartiya AkhilDear Maahi,
The Standing Orders may not be applicable to those employees.
Whether Standing Orders are applicable or not, you can have non-disclosure agreement with such employees keeping in mind proposed data protection legislation in India. It is expected that this legislation may soon see the light of the day.
I will advise you not to go for any copy paste such document and get it done through any professional like me at cost.
From India, Mumbai