Dinesh Divekar
Business Mentor, Consultant And Trainer
Nagarkar Vinayak L
Hr And Employee Relations Consultant
Hr Manager

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Dear HR faternity, Can anyone help me framing a charge sheet on proxy punching (punching ones attendance due their absence). Regards.
From India, Hyderabad
A charge sheet has to be specific, giving date, time, evidence and names of witnesses which will be used against the employee, hence no general format can be suggested.
From India, Faridabad
Dear Bhavana,
Just check the following draft:
It has been reported that on _______ (date) at _____ hours, you were caught red-handed by the security personnel on duty at ______ (location of security guard), while you were punching card of Mr/Ms _________ (complete name of the employee) bearing Employee No ________ unauthorisedly.
Also you were reported to have admitted the fault before the security personnel and given a statement to this effect. (this sentence is optional).
Your behaviour as referred to above constitutes the following misconducts under the Standing Orders applicable to you:
'(i) Proxy Punching (24.5)'"
Note: - Fill in the blanks wherever required. After filling in the blanks, remove the paragraphs also. Charge sheet should be with one paragraph only.
For Mr Shobhit Kumar Mittal: - Are you sure that the names of witnesses are also quoted in the charge sheet? I don't think so. Charge sheet is served after conducting the domestic enquiry. Either side produces their witnesses in the domestic enquiry and their roles are limited to the enquiry only. Charge sheet is served once the culpability is established in the domestic enquiry.
Dinesh Divekar

From India, Bangalore
Mr. Dinesh Divekar,

I m a student of Masters in Human Resource Management. I m trying to enhance my knowledge with few exercises, as a part of it I raised a query on Charge Sheet . I m here so that the senior HRs can guide me wherever necessary.
Thank you so much for solving my query.

From India, Hyderabad
You can also add the following lines.
"The above act of yours tantamounts to gross indiscipline and misbehaviour and has been viewed very seriously by the management. You are hereby called upon to explain in writing within 72 hours of receipt of this charge sheet as to why necessary disciplinary action should not be taken against you, failing which it shall be construed that you have no explanation to offer and the management shall proceed with the case as it deems fit and proper without any further reference to you"".
Names of witnesses are not necessary in the charge sheet. But if the accused refuses to accept the charge sheet, it is a practice followed by IR department to include two eye-witnesses (their names, designation and signature) witnessing for refusal of charge sheet, and record it in the copy of charge sheet and preserve the same in the file.

From India, Aizawl
Dear madam,
I have following observations to make:
1. Names of the witnesses are not required to be included at the stage of issuing a Chargesheet.
2 . Issuing chargesheet precedes conducting of the domestic enquiry and not a vice versa.
Vinayak Nagarkar
HR and Employee Relations Consultant

From India, Mumbai
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