Dinesh Divekar
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Dear All,
Its been a while I am part of this group and I get most of my answers.
Yesterday I have gone through a different situation whcih was one of its kind.
My senior HR manager has come up with an Idea to make people more accountable and disciplined by imposing them CASH fines whcih will be collected in office party box.
for example,
1. Not wearing ID card, Rs 50 fine per day,
2. Late by 15 mins: Rs 50 Fine.
3. Delay in submitting the monthly report: Rs 100 Fine.
etc.
I think its a grey area, and I wanted your point of views on the below questions?
1. Is this process acceptable as per the law? Is it legal?
2. What are other process which are implemented generally?
Thank you

The suggestion is highly inappropriate.
There are other means and ways to deal with late comers and delayed reports etc.
Fining them in this fashion is certainly not one of them,
Office can issue circular for latecomers about timings and that probably if a person is late three times or more he will be treated as availing half day leave.
Delay in reports and not wearing ID are purely admin problems and cannot be dealt with by fine.
Warning letters, show cause notices where required can be considered.
Strongly suggest not to get involved in fines the way it is proposed.

Dear Vishwajeet Pawar,
Imposition of instant fine on the erring employee a very crude way of treating the employees. On spot fines are imposed by the traffic police. Does the "Senior HR" of your company wanted to enact role of the traffic police?
I am surprised to find that such diktat has come from an HR professional and that too senior one.
For reporting late for the dues, there are provisions in Payment of Wages Act. Why your "Senior HR Manager" does not wish to follow that?
Thanks,
Dinesh Divekar

Hi Vishvajeet,
There are companies who impose cash fine for ID cards.
For late coming, there is different treatment like if you are continuously late from last three days then one leave get deduct.
Those are nothing but rules put by Management through HR, better talk to management and try not to impose it.

Hi Friend,
You can always have interactive programs with such erring employees on why they are unable to wear identity cards, come on time, submission of reports on time.
While completely agreeing with suggestions by seniors here like you can given them couple of chances, give them written letters to improve,then go for adjustments in their attendance also, I would also suggest few awareness programs to them firstly then they will certainly come to the grue of Management.
Nothing can be conveyed better in counseling the employees and getting them know the importance of facilities provided,rules made.

Fining employees for 'late coming' and for 'not wearing ID cards' is highly inappropriate and
unwanted, unjustified and not the style of modern HR management. While I can agree that
these "proposed actions" can be instant reaction of a CEO, but unfortunate to note that
these emerged from an HR person.
Try to hold meetings with staff - tell them the importance of exhibiting company ID cards while on duty, also discuss with them about time management and punctuality in time keeping.

To add to the above discussion, the proposed action is unlawful. Imposing fine of even a trivial amount entails deprivation of property. And it is the mandate of our Constitution that no person shall be deprived of property save by the authority of law.
The traffic police is collecting fine as they are authorised by law, that too from the offender who voluntarily pays. If there is a dispute, it is only the Magistrate who is empowered to try the matter and impose the fine, if the allegation as to the offence is proved.

Friends,
Pawar's suggestions are being implemented in many firms, I'm aware of that. This is happening when the employer not willing to punish invoking harsher punishments provided for in HR policies instead taking a lenient views, but at the same time offenders are not let off with token punishment like this fines. I don't think we should read too much into it, especially when the firm is not willing to resort to harsher punishments might be provided in their SO. Considering these suggestions as unlawful, harassment etc is not appropriate. Fines are very common in work places, as they are not aimed at amazing financial kitty.

Dear Seniors and Friends,
Highly appreciate your views and comments on the post.
I have got some points to reason with my senior HR and yes, I have tried to voice up them two days back.
They said, they will think of it. Lets see what they come up with.
Thank you again for your valuable time and suggestions.

Hi Pawar,
If may also read discussions on similar subject earlier in this link -
https://www.citehr.com/489826-imposi...employees.html

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