This is my first experience in resignation. The notice period of my company is 2 months. Upon discussion with my manager, I noted that he would require 40 days to release me. So, after the discussion, in good faith, raised a formal request with that amount of days as my notice period. Before leaving, I was instructed by the HR that the calculations would be shared with me and only after my acceptance, the amount would be credited to my account.
In the Full & Final settlement they paid me nothing. Upon my query, they said its a "0" payout. After about 20 days of back and forth emails, I escalated the matter. Within a day they say that my leaves (11 days) have been balanced with the remaining 20 days of my notice period, and the rest waived off. I was never told, neither by the manager nor by the HR, that my leaves would be balanced against my notice period. I checked the documents, provided to me during onboarding - no mention of it. I did not have any problems serving my full notice period, I thought the discussion with my manager was my notice period negotiation.
Can I ask for a F&F statement. My CTC also has gratuity mentioned and no payout has ever been given in monthly salary. Are those given back? (I resigned after 1.5 years). Apart from leaves, is there anything else that is paid in F&F. Can anything be done in this matter?

From India, Pune
Labour Law & Hr Consultant
+1 Other


Dear friend,
What I understand is that as a result of your discussion with the HR, your originally fixed notice period of 60 days or 2months was orally agreed to be reduced to 40 days. But when the exit happened after the expiry of 40 days, your balance leave of 11 days was adjusted against the unserved notice period and the remaining 9 days only were actually and officially waived off. The HR might have given such oral assurance in good faith to reduce the notice period to 40 days but the management would have modified his proposal of waiver to 9 days only. So, it seems to be correct if not fair based on the HR's oral assurance. I don't think that your objection will have any validity vis-a-vis the actual notice clause of the contract of employment. Regarding your claim for gratuity for a period of 1.5 years of service based on the projection in your CTC, my view is that your claim is totally untenable for you had not rendered the minimum qualifying service as per the Payment of Gratuity Act,1972. That apart, CTC is not a contract in itself nor a part of the contract of employment but only an indicator of the direct and indirect benefits of employment. As far as a statutory benefit finding place in the CTC, its sanction is subject to the fulfillment statutory conditions only. Mere mention in the CTC can not entitle a claim for payment when the conditions are not ripe.

From India, Salem
Hi umakanthan53,
Thank you for your reply. Could you also tell me, if it's the HR or the manager's decision, to balance my leaves? Also, can I ask for the F&F statement, since none has been provided to me?

From India, Pune
Venkata Vamsi Krishna Patnaik

Hi annonymous,
What you have to clarify here is in full & final settlement for your case is payable salary,leave balance and any other earnings like performance bonus etc if applicable. Your leave balance was adjusted in the waiver as per reading your version and as rightly explained by learned senior Mr.Umakanthan.
What else is there is F & F for you to claim? If you have got your payable salary for the period, there could be nothing else. Better go and clear the same in your HR department either in person or through an email.

From India, Hyderabad

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