Asso.prof.(commerce & Management)
Sr.manager - Hr&admin

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Dear All,
We have scheduled medical health checkup of Aditya Birla for Mediclaim on dated ................. at our office premises .
Please be available for health check up with empty stomach.
P.N : This is not for those who already done his/her health check up

Hope health check-up is for Mediclaim purpose.
You can present like this.
We are glad to inform all that we have scheduled Medical Health check-up for our employees which will be conducted by Aditya Birla on_____at_____.
This is for Mediclaim purpose and employees who have already attended the Health check-up are not required to attend again.
You are requested to available for health-checkup with an empty stomach.
For any clarifications please contact HR Dept.

The draft is ok, but following matters to be clarified/taken careof -
- Is this health check up conducted by Aditya Birla? I presume health checkup is being organised w.r.t. to the Mediclaim policies issued by the Aditya Birla in respect of their employees. Sentences may be rephrased suitably. Possibly, many employees' mediclaim policies also might include names of dependents like spouse, parents. Is this check up include them also? If not no botheration. But if included, won't it necessary for them also to report for check-up?
- Secondly, is it being conducted for all at the same time ( how many of you & whether can be done within a reasonable time as they are reporting in empty stomach.) If possible, time slots can be arranged.
- Thirdly, are you organising breakfast also, this you have to make it clear to avoid questions and it's necessary they have to come back, exactly after 2 hrs, after breakfast for post meal check up (random blood sugar) etc.
You may also consider SMS (group) alert early in the morning on the appointed day making them remember this and come to office (mention venue if it's in a different place) well prepared and in time.

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