Asso.prof.(commerce & Management)

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Hellow friends, I am working in a paint manufacturing company at Pune. We receive various auto components from our clients as a sample for paint shade matching. After shade matching we need to return the sample which they handovered to us. Can any one suggest me a format for returnable material register??
We are planning to place this register at our main gate.

From India, Satara
Hi Satyajit,
Herein this links you'll find two formats for i) inward and ii) outward-
Attached Files
Format For Material Inward Register.Doc
Format For Material Outward Register.Doc
If you'll find both separate registers are convenient to you, the same can be used with suitable modifications.
I would suggest a separate register, both these formats combined in side-by-side two pages wherein you can record both inward as well as outward entries. This'll help you to identify which are all came-in, went/sent out & what are remaining-in-progress at any point of time. In case of any confusion or enquiry from customer/shop side items could be easily identified. Serialize each entry, date-wise and round them-off using 'red ink' marker as and when sent out. This'll help you to identify/list them out 'as in-progress'.
Care should be taken to attach a irreplaceable tag to each unit coming-in with Customer code & product code/date-in which can be verified while they are sent out so that wrong ref. could be detained at the gate & checked before they are passed out. Also while they are sent out record- data of vehicle, driver's/receiver's sign should be obtained (including date & time). I hope, needless to say every 'outward entry' should have a cross reference to your 'GST' job work invoice. If the Security is provided with PC you should input data in the same format which can be shared with Shop Managers & Invoicing sections.

From India, Bangalore
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