When resignation is accepted and final day of clearance,names of such employees can be moved out to separate list for final bank payments but out of the salary list.
Automatically when last payments are made,company will have their names deleted fromany payment list.
All this should be made into a clear process for payroll and Hr staff to follow.
But we dont have such a process as the last payment or final clearance is done through cheque and so we want to inform the bank officials to remove them from our list and stop sending theirs letters to our office. I spoke to my RM he has asked me to put a mail about weeding out of ex employees
Weeding out of ex employees from company bank a/c have to be done by HR and Finance department working together.
Sub: Closure of Salary Accounts
This is to inform you that the following employees whose list is attached herewith , have left our company and we shall not be crediting their salary accounts.
We request you to therefore close their salary accounts:
Name Account No. Date of Leaving.
It is also requested to change their correspondence address to their residential address
If you do this the accounts will automatically get deleted form your company's list with the Bank.
However, each bank has a policy whereby if a Salary account is not credited for two months continuously, it gets converted to a Savings account and Maintaining Minimum Balance Charges become applicable.
Hope the above suffice.
R. H. Kavarana