Thread Started by #rajanishejwal

Here I have drafted mail for employee to announce table tennis tournament every weekend for one hour.
It is part of employee engagement activity in company.
MAIL FORMAT :
Dear All,
🎾🎾🎾Table Tennis Tournament🎾🎾🎾
XXX XXXX has initiated Table tennis Tournament in every weekend.
Request you to all employees to join us tomorrow 4.30 PM on office Terrance .
Participation of all employees will be appreciated ....
WOMEN'S SINGLE
Team List are as follows
MEN'S SINGLE
Team list are as follows
Please note that every Friday each employee must wear their team color.
RESULT ANNOUNCEMENT :
Dear Team,
We are pleased to announce that the winner of our Table Tennis tournament
🎾 WOMEN'S SINGLE - XXX XXX
🎾MEN'S SINGLE - XXX XXXX
🎾🎾😊🎾🎾
Congratulations to Both for outstanding performance ....!!
A huge Thank you to everyone who joined us on this tournament!
We all appreciate the time taken from your busy schedules to come along and support for this event.
7th August 2018 From India, Mumbai
Dear Rajani,
It is okay with the draft, now what you want the forum members to do with the same?
Is there any specific suggestion you need on this,if no, I think you can start off the activity.
Unless an initiation is made results cannot be known. It applies everywhere and in every field.
7th August 2018 From India, Hyderabad
Hi Vamsi,
I just wanted to know if this draft is ok or not ??
Wanted to share some thoughts which may help other.
I was one of those who directly search on google and then draft mail .so i also want to contribute and share knowledge .
Here are some senior people who can guild me on mail drafting skills.
As I am HR professional ,always face of the company. So if anything i am communicating to employee it should be in correct way.
Regards ,
Rajani
9th August 2018 From India, Mumbai
Hi Rajani,
Draft is okay except some grammatical & spelling errors.
Dear All,
🎾🎾🎾Table Tennis Tournament🎾🎾🎾
XXX XXXX has initiated Table tennis Tournament in every weekend.
Request all the employees to join us tomorrow 4.30 PM at office Terrace .
Participation of all employees is highly appreciated ....
WOMEN'S SINGLE
Participants List is as follows
1.xxxx
2.xxxx
3.xxxx
4.xxxx
MEN'S SINGLE
Participant list is as follows
1.xxxx
2.xxxx
3.xxxx
4.xxxx
Please note that every Friday employees participating in the tournament must wear their team color.
RESULT ANNOUNCEMENT :
Dear Team,
We are pleased to announce that the winner of our Table Tennis tournament
🎾 WOMEN'S SINGLE - XXX XXX
🎾MEN'S SINGLE - XXX XXXX
🎾🎾😊🎾🎾
Congratulations to Both for outstanding performance ....!!
A huge Thank you to everyone who joined us in this tournament!
We appreciate all for the time taken from your busy schedules to come along and support us in this event. We wish to continue the same for the forthcoming activities.
9th August 2018 From India, Hyderabad
Hi Venkata,
Thank you for your valuable feedback.
Now I am drafting Travelling and food reimbursement policy.I will post it shortly.
It will be great if you give your feedback on that .
9th August 2018 From India, Mumbai
#Anonymous
Dear All,
Please correct
xxxxxx TRAVELLING AND FOOD REIMBURSEMENT POLICY
The purpose of this policy is to provide guidelines and establish procedures for employees incurring travel, food and other business-related expenses on behalf of xxxx xxxx.
Policy Objectives:
Ensure all employees have a clear and consistent understanding of policies and procedures for business related expenses incurred by the individual employee.
This Policy is subject to modification or revision in part or in its entirety to reflect changes in conditions subsequent to the effective date of this Policy.
Travel expenses reimbursement:
All the expense voucher must be claimed within 15 days of travel. Expenses that are incompletely, insufficiently or incorrectly documented will be returned for resubmission. Reimbursement will only be made upon presentation of the original receipts & to be submitted within above timelines.
General guidelines:
• The cheapest mode of transport or a combination of modes will be used.
• The cheapest available economy class ticket will be bought.
• Reimbursement amount cannot be taken in advance. Reimbursement will be made after presenting receipt or travelling ticket with other details required by Account department.
Eligibility to claim Travelling Expenses:
• Travelling expenses are given to employee when employee is travelling for company purpose and after intimating to their respective supervisor.
• When employee is working in office beyond 11 hours (9.30am to 8.30pm) and staying beyond 8.30 PM by mentioning said reason to his supervisor on mail then in this case he is eligible to claim reimbursement for travelling.
• When employee is leaving his/her office desk beyond 12 in midnight, he/she is eligible to travel by private transportation system. (For safety purpose of employee)
• Female employees are strictly avoided to working late beyond 11.30 PM in office due to safety reason. If any female employee planning to wait beyond 11.30 in office the she must have to take approval in advance from supervisor and from HR department by mentioning the reason for the same.
Food Reimbursement:
Objective of company to provide food facility to employee is when employee is working for extra hours in office they so person should not work with empty stomach and can have healthy lunch or dinner to avoid heath issues.
• Food expenses are eligible to the person who stays in office till 9.00 PM. Eligible to claim maximum up to 200 Rs. Per person.
• Employee is not eligible to claim following beverages for food reimbursement for lunch and dinner. Eg. Soft drinks, Sweets Like brownie, chocolates, milkshake.
• When Employee is asked to attend office on holiday or week off then employee is eligible to claim lunch for that day maximum up to 200 Rs.
Following is the mail format should be followed by the all employee to claim food and travel Expenses:
To: XXX and XXX (Account Department)
CC: XXXi and Respected supervisor (HR and Immediate supervisor)
Subject Line: Reimbursement of (Name of Employee), Date:
Mail details should be:
• Name and out time of employee who were working late.
• Food expenses details
• Travelling expenses details (mode of transportation used)
Kindly send all above details to maintain attendance and reimbursement expenses.
Note that Account Department will not approve reimbursement amount without all the above details
10th August 2018 From India, Mumbai
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