Email for managers to deliver training session - CiteHR
Dinesh Divekar
Business Mentor, Consultant And Trainer
Nathrao
Insolvency N Gst Professional
+2 Others

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Hi Everyone,
I need suggestion from you guys. My manager has asked me to send an motivational email to all the managers to deliver training sessions for the subordinates.
I am in a dilemma what words i should choose.
It would be great if you can give me some suggestions.
Thanks,
Subhashree
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Please put a draft with whatever words you wish to use.
Draft will be corrected by some members in the forum
You cannot expect members to do your work and give ready made mails.
By trying to draft mails/letters on your own, you will learn better.
Requesting all the managers to conduct training sessions to the employees who are under your supervision.
seniors please correct if any mistake
Dear Subhashree,
These type of mails are sent after having discussion in the managers meeting. If the circular to all the Managers is issued without brief by the superior authority then there may not be uniformity in the execution of the training. The dissimilarity will create further confusion.
Following points need to be covered while issuing the circular:
a) Who will conduct the training, when they will conduct, where they will conduct, how many hours should be allotted per week/month
b) Who will decide what will be the lesson plans, who will maintain the training records and who will check the records, when these will be checked
c) Training is investment of time and energy by the manager. Therefore, who will measure the ROI of this training, how will be it measured, when it will be measured and what minimum ROI is expected
d) When managers conduct the training, generally it is On Job Training (OJT). What if some manager would like to conduct the theoretical training? What if manager teaches one thing but the job requirements are different? Who will monitor this mismatch?
e) Will the training be linked to the performance of the learner? If yes, who will make sure that it will be linked and who will monitor it? What if the performance is not improved?
Pertinent Point: - You have asked for the draft of the "email". Why you wish to send just email and why not circular? The larger point is training is independent skill. Just because someone has knowledge, one does not become a trainer. Therefore, the question arises is whether managers of your company are capable to conduct the training? Have you conducted the Train The Trainer (TTT) programme for the managers? What if this task is given to the incapable managers? Will it demotivate the juniors and what will be the cost demotivation?
There are so many questions associated with your post. Please take these into account before even making draft of the mail.
For Saibaba: - You have given just a one line draft of the mail. If just one-liner were to suffice the purpose of the communication then probably theory of administration or management science was not required. Company administration cannot be run by sending short messages that are used while sending SMS or a chat message. Formal communication has it's own place and it has to be used where it is required.
Thanks,
Dinesh Divekar
Dear Colleague,
If the the intended training has to have desired impact, there are many valid observations made by Mr Divekar which needs to be taken into account. If Managers are going to conduct training, it should be ensured that they themselves are well versed in the art of training and its methodology .
Therefore, first conduct Train the Trainers program as rightly suggested by Mr Divekar. In the absence of that, sending any well drafted communication to Managers, will be futile exercise.
Vinayak Nagarkar
HR-Consultant
Further to the valid points mentioned by Mr.Divekar first of all there should be a need analysis on training otherwise the purpose is vitiated hence better to have a meeting with all the HODs understand the requirement, prepare a calendar, assess the capabilities of the In house trainers, organize a session "Train the Trainers" , re-assess and in case no match then opt for external trainers and organize training.
For doing all the above activity you need to identify a Champion who is well versed with the learning and development activity. With out discussing & obtaining inputs from the HODs & Senior team members then they don't own it & without the support of the Department Heads' this task can not be taken forward.
Thanks and regards
Kamesh
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