Discrepancy in age - any other way, we can confirm employee age? - CiteHR
Management Consultancy
Retired Government Servant/advocate
Insolvency N Gst Professional
Blanche Fatima
Hr Professional

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We have employed few workmen, who are not from our local state. At the time of joining, they had not provided their birth certificate, and they have been on the rolls since then. Later on, as there was a doubt on their age, they were asked to provide school leaving certificate / Birth certificate. These employees have provided school leaving certificate, mentioning their date of birth.
If we go with this record, then they are young, however, on a physical look, they look bit older. Writing to the school authorities has not helped us, as we did not receive any reply. Is there any other way, we can confirm their age which shall be accepted.

Do they have Aadhar card?
PAN card and School leaving certificate can be accepted for proof of age.

Based on school leaving certificate, they are in their forties, however with respect to physical appearance, they look as though they are in their fifties (we could be wrong, too...).
Their PAN card & Aadhar Card are having the same birthdate, as they must have used the same school leaving certificate for birth record.
Someone suggested medical examination, how good is it & is it acceptable?

Yes, there are medical methods of determining age. However, this is an untested premise, as far ascertaining age of an employees is concerned. Medical methods, more are less, are employed in criminal investigation and procedures.
Anyhow, the moot question is - why this concern over the age? Is it related to the performance of the employee?

Dear Colleague,
This is non-issue created by your perception of their age . Do you have reason to believe that DOB certificate produced by them is based on manipulated school records? If not , accept it as true and close this rather than rely on your perception which you yourself accept as 'may be wrong'.
Vinayak Nagarkar
HR- Consultant

Dear Colleague,
It is simply not understood where is the issue, when the DOB recorded in workmen register is same with the school leaving certificate.
Is any issue raised by the workmen in regard to DOB? Then why to roam around in vain on your perception.
If you see me in physical would consider me of 35 years of age, whereas in next two year I will retire from job.
One thing you can adopt of taking an Affidavit on DOB recorded in WMR & School Certificate from the workman, to deal with future requirement and you will have the substantial ground.

First of all, we need to understand what the applicable rules (like Standing Orders) say regarding the test of date of birth. If, for instance it says school certificate, then there is no valid reason to disbelieve it, unless you get it physically verified and it is reported to be false. School authorities are generally averse to provide reply to age related queries in response to letters, so if you send a representative it may be worth while.
There is a basic difference in acceptability of School documents or the extract of birth register maintained by the local government authorities from other documents, as the age disclosed in schools/birth register is what is disclosed by the parents or guardian and it is likely to be the earliest document while the other documents have age related information disclosed by the employee himself (Like Adhar Card, PF or ESI document etc) and are therefore likely to be self serving. The medical tests disclose only the range of age like 58-60 and never the exact age or date of birth. So while taking the age as assessed by the medical board, you may have to give maximum leverage.

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