Policy which involves the staff need full approval and backing of top brass.
Consult them before issuing any policy and then give feedback about result on ground.
Productivity targets are the responsibility of HOD.
Are laid down targets being achieved?
HR needs to tread carefully on these issues.
Some customs have set in over years and is not easy to change w/o full involvement and direct support by the top brass.So accordingly inform, discuss and then take action the nature of action also needs specific clearance of top brass.
But the problem is Hod is also not able to tackle this situation.
Can i issue a notice saying whosoever wants to get fresh and wants to settle down, they have to come at 8:45 am. Once you enter at 9 am you cannot go to the washrooms and cannot keep on gossping . Anyone found bypassing the rules will be liable for disciplinary actions (i.e his Half day leave will be consumed)
Can i issue this notice or other changes are to be required.
Let me share my views about your company's culture as you stated above. Firstly, your company have morning prayers to fresh-up employees minds for 8 minutes, a great initiative to let the employees leave aside their personal problems and start afresh day at production.
On the other side, you are planning to send a notice with strict timings about " Once you enter at 9 am you cannot go to the washrooms and cannot keep on gossping"
These are two different and two extreme cultures. Am not sure about your industry, business operations and even the company.
Is it possible to remove the prayer timings and ask employees to refresh in 10 minutes?
If your's is IT company, you should know that in reality the employees are actually productive for just 4 hours per day. And it's common that many companies allow a buffer time for employees before and after shift, say 15 minutes.
Before you send the notification, please analyse why you are so stringent on this timings. Once they are on seat at 9:45 AM can you ensure that, they all are productive till 5:30 PM? How does your business operates (call center or customer support and is this peak time?). Can the shift timings be modified per the business requirement?
In today's business environment, you should consider lot of factors before you make any policies. Consider the age group of your employees, are they Gen Z? Don't put too much of unnecessary and unwanted rules, it won't create a positive work environment.
There should be metrics and time management, this should be framed on par with business objectives and people orientation too.
Not sure, if my points are any helpful to you. However, my only view is that, HR should create a great work environment which will lead employees to achieve the business goals.
PS: Dear seniors, if you have different view on my opinion please comment.
Go well prepared with as many inputs possible and chalk out an action plan.
If HODs are unable themselves, mere issuance of circulars can have no impact.
Culture is set in and changes to working culture takes time and concerted action from all concerned and impetus should be from the bosses and senior employees.
You may consider a step by step approach, first by making employees to resume work by 09.00 am for which you may consider some coercive steps and so also incentives (carrot & stick). Thereafter you may introduce prayer element, by say putting mantras or prayer songs through the public address system or speakers.