Recruitment - what kind of reports shall i maintain for management? - CiteHR
Insolvency N Gst Professional
Soft Skill Trainer / Hr Consultant - India

Cite.Co is a repository of information created by your industry peers and experienced seniors sharing their experience and insights.
Join Us and help by adding your inputs. Contributions From Other Members Follow Below...
I am working in a retail apparel company, handling pan India recruitment, can anybody tell me what kind of reports shall i maintain for management?
As you handle PAN India recruitment, I suggest you to maintain the below.
Apart from the normal recruitment reports, first and foremost have a clear database of your company this includes, but not limited to:
Your Organization structure & hierarchy
List of Functions & departments/Teams
List of all the positions in your company
Vision/Mission of the company
Your company's strategies and goals for short term and long term
Database of resume for key positions that you receive on any source.
Job description for all roles
Check whether each position have clear Competence mapped to it.
The above all should work as a base for you, as a recruiter you play a vital role in bringing the right talents at right time. Hence, please focus a lot on the above said points.
In general, management will look for the below
Approved open positions that has to be filled say in current year,
Pending for approval positions
No. of positions filled (month wise)
All the above by location/region wise
Gender ratio
About Interview schedules: No. of sourced profiles, in pipeline for interview, interview attended, offer released, date of joining of candidates, rejected offers, no show.
Track the source, Time and cost: Source: Employee referral, consultancies and so on. Cost per hire. Time taken to fill the vacancies.
Basis the above build an excel report to track various aspects of recruitment.
Let me if you need any further clarification.
Hi Kumarsatveer,
On a broader view, the Recruitment report should cover at least the below 3 main areas.
1) Requisition details
2) Time to Fill
3) Cost of Recruitment
The above 3 areas can be drilled down further to provide more information.
1) Requisition details: This may contain the below
Date of the request received about the open position
Name of the requester (Approval, if any)
Reason for the requisition (replacement, new position, Non-budgeted head count)
Job Position (name of the position)
Job Level (Senior, e.t.c)
Critical Position (yes or no)
Hiring Manager name & position
2) Time to Fill
Approved date (Approvals obtained for the position)
Sourcing date
Interview Schedule date
Feedback obtained date
Offer Made date
Date of joining date
(This may appear too much of information, but believe me this will help you to understand where the time consumed most)
3) Cost to Fill
Source of the candidate (Referral, Consultancies, Walk-ins)
Professional fees, if any
Travel expenses (reimbursements, if you provide to candidates to attend the interview mostly for outstation candidates)
Any other expenses
Please use this as source and make separate columns in excel, if you still need any clarification please attach the document you have prepared and then ask for clarification.
For sure, you will receive some input. Besides, search in google for recruiting report templates you will get few ideas.
We HR professionals should attempt to do things on our own and ask for additional clarification.
There are standard returns to be given to management regrading your function.
Just logically think
You job is recruitment.
You gives ads
You help select people
You scrutinise resumes
You select people.
From this itself some returns become obvious
For every post how many resumes were received.
For every interview how many candidates came
How many were selected and how many joined after selection.
What is the cost of recruitment?
Your work itself will tell you what are the key points to be brought to notice of management.
Information has to be summraised in standard format for info.
Standardised format is otherwise known as return.
Why reports should be maintained at all ? For whom ? For what purpose ? Are you working in a government office to maintain files after files ? If your organisation has SAP or ERP or any system, reports can be generated as and when it is required . If you are expected to present a particular kind of report, it is for your senior to either ask you or he himself can generate from the system. Many of us are still living in the British Colonial past. Whosoever wants a particular report, the system can give you the same. Please do not create store rooms and warehouses for storing reports. With modern IT technologies, reports can be generated, read and stored in clouds... no need for printing, storing and wasting resources like papers... Create LESS PAPER OFFICE if not a PAPERLESS OFFICE !
Things are changing and it is high time we too should change ourselves....
Best wishes
InterviewBuddy Pro ( is a software, which helps HR's to cut down the costs. Also have lots of Pre-designed report templates, which helps in reducing time invested in creating reports.
Please Login To Add Reply

About Us Advertise Contact Us
Privacy Policy Disclaimer Terms Of Service

All rights reserved @ 2019 Cite.Co™