Dinesh Divekar
Business Mentor, Consultant And Trainer
Compliance Manager
Sapna .n .m
Sr Manager Hr
+4 Others

Thread Started by #Sapna .n .m

Hi ,
I am working with an IT organisation (Software) employees need to be focused towards there work and should be no disturbance during the work. But now a days people are using personal mobile phone during working hours and which is affecting business and the productivity as well .
I want to implement a policy but with a positive note to employees so if anyone can help me for the same .
19th February 2018 From India, undefined
Dear Sapna,
There are two ways at looking at your challenge. Your challenge is to improve the productivity and not people talking on the mobile. Therefore, you may call a meeting of all the staff and have a brainstorming session on how to improve the productivity. Possibly idea of banning usage of mobile phone could come up from their side too. Implement it!
The other mean is coercive. You may issue a diktat on not bringing mobile phone at the workplace. However, this is a major policy change and there could be resistance. Now a days, mobile has become extended body part. A surgery to remove this body part will give pain to all. In such case, you need to provide locker to each employee and they keep their mobile phone under safe custody before entering work premises and take their mobile phone while leaving.
Lastly, the crux of the matter is productivity. Therefore, question that arises is whether you have defined productivity norms? Have you done the quantification of the performance in absolute terms? Once the people are given stiff target, automatically they will start using their mobile phones sparingly.
Mobile phones help keep people connected. A working woman might would like to enquire about ailing son. If the mobile phones are banned in toto there could be backlash too. Therefore, focusing on performance will solve this problem.
Dinesh Divekar
19th February 2018 From India, Bangalore
Thank You Mr. Divekar.
I agree to your suggestion.
But than too my management want to implement a policy towards the non usage of personal mobile in official hours , in lieu to this they are ready to give CUG sim + mobile phones(not the smartphone) to the employees who needs to be having outside communication and for rest they can use simple phones and not the smartphones . They need a policy which shows the employees a positive approach towards this restriction .
19th February 2018 From India, undefined
Productivity is the crux of the matter.
If productivity is not affected then leave the employees to use mobiles at their discretion.Suggestions to keep voice level low, switched off during meetings, ban on using mobile cameras within office etc can be thought off.
India has become a mobile dependent nation.
Just look around and you will find people hunched over mobiles hooked to Whatsupp/instagram etc or selfies and not seeing their surroundings at all.
That is a larger issue.
At work place, a indicative policy can be framed and leave to maturity of employees and HOD to control misuse of mobiles.
19th February 2018 From India, Pune
Further to my remarks.Control on use of mobile phones is not easy and will only lead to employee dissatisfaction with will affect productivity.
Who is going to monitor the policy on continuous basis?
We have to be practical.
If there is top secret or highly confidential work going on, for that period mobiles can be restricted.
19th February 2018 From India, Pune
Dear Sapna,
Nowdays the mobile has become concerned accross the industries. The use of mobile during working hour hampers work as usal attracting others attention while someone was talking. Many companies have adopted policy and issued circular to this effect to bring the usage of mobile at work place. There are comapnies have stopped the entry of mobile into work place.
To stop the usage or limit the usage would be a big challenge for HR to make it happen. A t first instance adopt a policy and make the usage as matter of misconduct. Issue a circular under the signature of CEO. It is a quite a good suggestion of Mr Divekar to call a meeting of all the staff to adress the issues and concern of management regarding work culture and enhancement of productivity. In the agenda of meeting banning usage of mobile phone should be one of the point for discussion with other points. Leave the matter before the staff to give opinion how to handle the usage of mobile. At the end circulate the minitues of meeting to all for the adoption of banning of mobile.
20th February 2018 From India, Mumbai
Use of Mobiles or restriction on mobile Use or Completely ban mobiles inside premises are three factors which can be considered.
Here mobiles can be totally banned in Confidential and secret places.
Restricted use of mobiles can be allowed with limited time lines and specific instructions.
Use in common areas be fully permitted.
How ever the best policy is to ensure that employee be made aware of how they can best use their mobiles and help company as well as themselves within premises without hampering their person growth and organisation's productivity.
Having said this ensure employees also be involved in implementing such positive policies that make them proud to be part of it.
20th February 2018 From India, Vadodara
I can talk, U should not. I can see, U should not. This type of problems comes up in many Cos. creating problems for HR. While mobile is having plus point; It is essential; contributing to improve work; there is also distracting and diverting attention as mentioned by learned members. A via media effort to be made so that Mobile is used for Co. work and not to pass time for personal joy.
Hospet 20.2.2018
20th February 2018 From India, Bangalore
Dear Sapna,
These are my supplementary comments. If people are talking excess on telephone then what about their HODs? Do they give feedback? Issue of policy comes much at later stage. There are always few adamant persons in every organisation. Their cases can be handled separately. Otherwise, by and large most of the employees listen to what their HODs say.
Dinesh Divekar
20th February 2018 From India, Bangalore
Is the productivity is not reached by 30% of employees or in total?
If so you can warn those 30% employees or train them on how to reach or gain productivity. Because of 30% you can't warn 70% of employees. If you restrict will the restrict only the low levels or all the levels? Because employees may turn out with complaints.
If your company is going to provide SIM + Mobile its good but there will be an issues at the time of FNF to recover. Because of the Smartphone band some employees may face problems if any of their Family member is in serious condition.
20th February 2018 From India, Hyderabad
Hi. Just call for a meeting if the numbers are less, else send an email stating that whoever wants to attend to personal calls on their mobile may please do so at the designated place but put logout and login in the time-sheet. See that you have a time-sheet in place in the system and people enter them, [as most of the software companies do, in order to give accountability to the clients], this would deter the employees to an extent though not a solution in itself. Staff need to have discipline though one or two calls a day is quite negligible instead of putting a blanket ban. If the call exceeds 20 or more minutes in a day and this happens on a regular basis, the reporting manager has to talk to the concerned staff and if required send a letter to cut down on the calls/fiddling with the phones. Tread carefully though it needs to be taken head-on if the situation demands.
20th February 2018 From India, Hyderabad
What if the owner of the company and the top managers themselves are too busy on their mobile phones, wherein they cannot correct or instruct their subordinates.
22nd February 2018 From India, Pune
Work Engagement is the only way to deal this. There will always be distractions in terms of personal life and nowadays, mobile connections but apart from this, the employee should maintain his integrity through performance in the given assignments. Clear KPIs and achievement of their results in the period of assessment will clearly lists out his/her involvement and accomplishments in the given tasks. The Management should be monitoring this and not employee's personal traits unless it affects directly the productivity.
22nd February 2018 From India, Madras
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