Can uniform charges be deducted from the FnF of the employee on probation ? - CiteHR
Bharat Gera
Principal Hr Consultant
Nathrao
Insolvency N Gst Professional
Ravi_snam
Systems Coordinator
HR. Sharma
Legal, Secretarial & Hr
+2 Others

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A Company provides uniforms to its employees including the employees on probation - free cost. Is is allowed or justified to deduct the acutal cost of such uniforms provided to the employee on probation, if such employee leaves the Company before completion of his/her probation?
There will be no law getting into such micro details.
Instead of thinking cn we deduct,think must we deduct?
How much is the expenditure involved?
At best to avoid any possible misuse, the uniforms can be taken back.

Thank you very much Sir for your prompt reply.
Actually, this step is taken after considering the few experiences the Company had, wherein after giving proper training and also incurring cost on their medical check-up, uniforms, transportation and such other cost, the employees before their probation period either resigns or abscond; and the Company is left out with nothing but to again put additional time and cost to look for other candidate.
I am not sure whether this will be an effective step, but we should have some reliefs from such act of the unprofessional employees.

Problem is cost of recruitment per se
Examine HR policies which could be tweaked to retain employees
Turnover or churn of employees beyond normal as per industry standards needs to be examined and rules be made more employee friendly while not loosing core of professional work

Yes, find out reasons as to why the employees are leaving during probation and what needs to be done to retain them.So far as the cost incurred by the uniforms, make it a part of the term of the appointment that the employer is entitled to recover the cost of uniform from the employee in the event of his leaving the service during probation.
B.Saikumar
HR & Labour Relations Advisor
Navi Mumbai

MNCs include a clause in their appointment order that an employee in the event of leaving the company within a defined period (term is mentioned clearly in the appointment order) is liable to pay a fixed amount (depending on the grade) as part of money spent on an employee for training, uniforms etc.
Else, we can ask the employee to deposit a fixed amount with the employer which will be refunded, free of interest, once the employee completes a certain tenure with the organization.

Dear Friend,
The rule to wear uniform has been made by the company and accordingly the company is providing uniform. No you can not deduct the cost of uniform from the employee even if he leaves company.
If cost is so much important then you can do three things;
1. Scrap the rule of uniform.
2. Provide uniform after confirmation.
3. Include a clause in the appointment letter that pro rata cost of uniform will be recovered in case the employee leaves the employment before confirmation.
Warm Regards
Bharat Gera
HR Consultant
9322404765

Thank you all very much for your valuable advice and suggestions. Will definitely consider all the points highlighted herein.
It is common question among most of individuals and answer for it is that there is no such provision under law, moreover, it is wise-able to return back said uniform from employee instead of deducting amount. Additionally, in some cases if employee gets absconded, then it is also wise-able to have pre-appointment written understanding about deductions of amount for uniform (this particular statement is just quick thought and this kind of provision not available in statute, hence please note same).
Regards,
Girish Vivalkar
Indian Labour Law and Human Resource

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