Dinesh Divekar
Business Mentor, Consultant And Trainer
Management Consultancy
Insolvency N Gst Professional
Branch Manager

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I am working in an PSU last week i was feel seek so taken one day my un-availed CL which can be availed for sickness and apply in our hr portal for sanction after 3 days my fever git worse so go to doctor and advised to take rest for 3 days so i have sent mail same day to HR with medical certificate now i got memorandum regarding unauthorised absence from duty with charges of failed to discharge of duty with devotion , diligence and care. And asking my explanation - I am very much upset how do I reply?
From India, undefined
Dear Kuns87,
On becoming sick, you took leave. But then were you in touch with the approving authority about your sickness? How did you communicate with the authorities? You have sent mail through HR portal but was it approved first?
Though it is not explained in your post, I feel that you have been issued memo because of the non-communication with the approving authority. The second reason could be lack of trust. The authorities to whom you report, might have perceived that your sickness was fictitious!
Anyway, give a reply mentioning your sickness. Let your reply be in chronological order. Attach medical certificate (not doctor's prescription) to your reply.
Dinesh Divekar

From India, Bangalore
sir i have applied on HR portal same day as well as sent an email to HR department regarding my sickness with medical certificate. and sent hard copy via courier very next day i joined.
From India, undefined
Till the time you are genuinely sick as per report nothing will happen.
From India, Pune
Dear Kun, This does not appear to be an isolated instance in your career wherein you have been issued memo seeking explanation for absence etc. PSUs are not known for pouncing upon employees concocting some misconduct as has happened in your case. Pl., seriously introspect on your image in the organisation, are you viewed as frequently absenting type. Another reason could be a bad boss. But you have to give your reply explaining the whole background and requesting for closing the disciplinary action.
From India, Mumbai
i have been good performed achieve all my targets and about absents i go in to leave very occasionally and to after approval. i have used 5 cl in 11 months of times out of my 12. but can somebody suggest how to write explanation in this matter.
From India, undefined
Dear Kun, With the limited facts, a draft reply has been prepared. You may suitably edit it
The disciplinary authority,
In response to the memo no. dated , this to reply as follows:
1. I was really unwell on ../../.. and hence took one day C.L. which has been sanctioned. I resumed duty and was in office on ../../.., ../../.. & ../../..
2. But as my condition deteriorated and needed urgent medical attention, I took medical advise and was advised three days rest. (Is he company recognised doctor). A copy of the medical certificate is attached. I had informed HR Dept by mail attaching copy of medical certificate. A
copy of the mail is attached to this reply.
3. After the period of rest I resumed duty on ../../.. but was shocked to receive the memo accusing me of having failed to discharge of duty with devotion , diligence and care.
It is submitted the above sequence of events show that the absence was on genuine grounds and does not in any way show failure to discharge duty with devotion , diligence and care. These are serious accusations on my character and an isolated instance cannot lead to such a conclusion. I have been honest and hard working, committed to complete the assignments given and honour the commitments made by me.
In the above facts and circumstances, it is submitted that the honourable authority may note satisfaction over the reply and close the proceedings.

From India, Mumbai
Many companies have a rule about C/L if it is an emergency you can proceed but keep bosses/HR informed about nature of illness.
In your case, you were sick and presume that medical documents to prove your case.Make a simple reply attach copies of your medical treatment and fitness to rejoin duty.
I am sure you would have given a fitness certificate from doctor when you joined duty.

From India, Pune
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