Aniket Pathak
Sr. Executive Hr
Amit Aishwary Choudhary
Managing People At Work.
Hr Executive
+1 Other

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Dear respected seniors and HR's
Please advise as per above subject kindly explain clearly Difference between warning letter,showcause notice and charge sheet.
Please give examples for each one.
Thanks & Regards,

From India, Guntur
Dear Vasu,
Warning letter itself is a mild punishment which notify employee that the mistake should not be repeated.
Show cause is the letter demanding the explanation from the employee for the deed which appears to be a mistake. If the cause given by the employee doesn't seem satisfactory then the charge sheet is issued which demands proper inquiry to be conducted.
Charge sheet roughly is the list of charges or allegations imposed on the said employee which is yet to be proved.

From India, Pune
## WARNING LETTER: It is a types of punishment and concepts of Progressive Discipline under the Progressive Disciplinary Procedure states that penalties must be appropriate to the violation.It also refers to as " PINK SLIPS" which indicate that certain rights would be withdrawn in case the employees continues his misconduct. It is a Statement or Notice of something that warns of something or that serves as a cautionary.
When employee behavior or poor performance don't shape up after verbal warnings, its time to get formal. Here's how to do it right, you have to draft a formal warning letter explaining expectations and outlining consequences.
Typically a warning letter would be preceded by verbal conversations between the employee and his or her supervisor, both at performance reviews and in the course of the job. However, "the written communication, by its very nature, suggests that things are more serious at this point and also suggests that maybe prior communication wasn't clear enough.
A written warning is often an indication that there has been some miscommunication on the employee or the employer's part, or both. "The issue with the employee may be that they're not understanding the importance of what you're telling them.
Warning letter help to employer in preliminary inquiry to knows Indiscipline and Misconduct exists or not before starting the process of Disciplinary Procedure.
## CHARGE-SHEET: It is a Disciplinary Procedure and the management proceed to issue a charge-sheet to employee on the evidence of Prime Facie Indiscipline and Misconduct Exit.
It is a notice of the charge and provides the employee an opportunity to explain his conduct. Therefore, charge-sheet is generally known as "SHOW CAUSE NOTICE". In the charge-sheet, each charge should be clearly specified. There should be separate charge for each allegation.

From India, Delhi
Dear all,
As per my experience , Warning letter is used for the purpose of giving warning to employees for his/her performances and assessments and it could be given three times. The third warning is supposed to be a final warning after which if employee fails to improve his/her performance, he/she should be terminated (with or without notice period t&c apply)
Moreover , the process of giving warning letter is that the HR Department has to issue to copies of the letter, and the employee has to read , accept, duly signed and receive the letter and return back the duplicate copy of that.

From India, Patna
Dear Mr. Pathak,Amit and Priya, Thanks for your feedback . But can we close the employee issue one charge sheet? or 3??? Regards/Vasu.B(HRD)
From India, Guntur
Dear Friends,
Thank you for the discussion and inputs.
How does one deal with a case of villainy by an ex-employee who has given letters forged on company letterhead (which he obviously has stolen before being relived) one month after being relived and 2 days after his FFS payment was done?
A warning letter might be inappropriate in this case because he is an ex-employee; But are we still required to issue a "show cause" notice before we proceed against him legally? Can we straight away file a criminal case / FIR?
(To clarify, this act of forgery & misrepresentation is not a mere suspicion because we have physically seen this forged letter given by this ex-employee which is signed & dated one month after his release).
Thanks in advance for advice from learned members of this forum.

From India, Kochi
Dear Arun,
This doesn't fit in the category of warning or show cause. As that person is not your employee anymore, however this is a case of forgery & theft for that you need to go for police complaint under section 420. Form you post it seems that the person was authorized signatory as he issued letters on letter head of company. please deal accordingly. wait for suggestions from seniors.

From India, Pune
Dear Aniket, Thank you for your reply. Per your suggestion, I will wait for further inputs from seniors. Regards, Arun
From India, Kochi
Dear Arun, You can lodge a complaint in police station, alleging stolen of letter head from office and mis-use of document.
From India, Mumbai
Dear Prabhat, Thank you for the input. Regards, Arun
From India, Kochi
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