Hi, One of our employee has resigned by 15 days notice only. Management did not agree to accept and suggested me to issue a letter to him to maintain 3 months notice period as per appointment letter. may i have any format for the same, please .
7th August 2017 From Bangladesh, Dhaka

Dear ismail,

If the employee has submitted letter of resignation then you cannot summarily turn it down just because he has put forth request to bring down notice period from 3 months to 15 days. You need to convey it to the employee to fulfil the conditions of employee as per the terms of appointment. Anyway following could be the draft of the letter:


Date: -

Mr __________
Employee No ________

Acceptance of the Letter of Resignation

1. Reference is made to your letter of resignation dated _______.

2. Under the provisions of clause No ______, paragraph No ______ of the appointment letter No __________ issued to you on _______ (date), notice period before quitting the employment is _____ months. However, in your letter of resignation, you have stated that you would like to separate from the company with 15 days notice.

3. Though your letter of resignation is accepted, the acceptance is subject to the fulfilment of the condition of notice period. Administration of _______ (name of your company) cannot accede to your requirement of reduction of notice period. You are hereby cautioned to complete notice period of three months and have a normal separation. Failure to complete the notice period will be considered as misconduct and appropriate disciplinary action could be initiated for this failure.


Authorised Signatory



Dinesh Divekar
8th August 2017 From India, Bangalore
Hi Mr.Dinesh,

Thank you very much for your kind response.It will be helpful for me.
9th August 2017 From Bangladesh, Dhaka

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