Dinesh Divekar
Business Mentor, Consultant And Trainer
Talent Acquisition Expert
Hr Assistant

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Dear Seniors
I am working in a consulting firm, i have thousands of resume/CV's, i want to put them in a structured manner.
i want to build strong resume database how can id do it.
i am looking some kind automation.
please suggest me

Dear Shams,

Recently I have given reply to a similar query. You may click the following link to refer it:


If you want to develop off-line database, then create master folder. In this folder, create folders specific to an industry. Within this industry folders, create function-specific folders like HR, Purchase, Finance etc. For each industry folder, create a MS Excel workbook. In the Excel Workbook, create function specific worksheets for HR, Purchase, Finance etc. In the particular worksheet, write name of the candidate in particular cell, and then create hyperlink in this cell for the CV. In this method, you need not to refer the actual CVs each time. You will come to know how many CV are there in each folder and if you wish to refer the CV, you will be able to do it by just clicking the hyperlink.

The method that I have described above can be exactly created even in Google Drive also. Each G-mail account gives you 15 GB free space. Since Google Drive comes free with Gmail account, you should be able to store more 50,000 CVs in one Gmail account. The benefit of online storage is that, you do not have to carry hard disk or laptop with you. You can access the database even from your mobile.

The third offline method would be to learn MS Access. This is far better than MS Excel and it is exact solution for the database management. Somehow it is not so popular in India. May be because it is paid one!


Dinesh Divekar

It's best to invest in an applicant tracking system - an ATS will help you get competitive faster and keep a record of all applicant notes, etc so you can just pick up the phone and reach out with all pertinent information.
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