Delhi area manager
I worked as area manager for 4 years in retail company. One week back, my hr gave me integrity letter stating I charged more conveyance during my travel out of city 8 months back. Which were already Approved by heads 8 months back n reimbursed. Why after 8 months its more ..why they dint inform earlier. As per travel policy, if it exceeds company will not reimburse additional amount after decided limits. But hr is not listening and sent me termination letter. Plz help me further.how to save my job. One week back without suspension letter I was asked to sit home .now termination

From India, New Delhi

Sr.Manager HR Operations
Dear Suraj,
This looks like you have been targeted with false allegations on you, if there is a discrepancy in your reimbursements first thing is Finance team will communicate to you not HR, moreover as per your statement the amount has been reimbursed to you 8 months back.
The only solution is try talk to your reporting manager or the Management if possible.

From India, Hyderabad
Dinesh Divekar

Business Mentor, Consultant and Trainer
Dear Suraj,

Following are my comments: -

a) If the discrepancy was detected in your claim eight months after the travel or eight months since the claim was raised even then also company has complete right to initiate disciplinary action against you. The discrepancy might have been observed by the auditors also.

b) If your company has fixed some slabs for the travel allowance and you had exceeded the limit then your contention is that your company should have paid you as per your eligibility. Why company paid excess amount? But then question comes, did you claim excess amount than your authorisation? If yes, why?

c) Suppose, you had exceeded the expenditure however, submitted the bill only for the amount for which you were eligible. Nevertheless, without looking at the amount mentioned in the claim, company paid the full amount as per the attached bills. Even in that case also why you did not submit application for the refund of the excess amount?

d) About suspension and termination: - Whatever the type of misconduct, your company should have conducted domestic enquiry and then awarded the suitable punishment. However, in your post, nowhere you have written about domestic enquiry. If such enquiry is not conducted then your termination is illegal.

Solution: - I recommend you talking to HR Head for reducing the punishment. Accept your fault. You may tell him to impose the penalty that is 'X' times the claimed amount. If they accept your plea, you will be able to protect your employment. This in itself will be major achievement. Raising the excess claim, does it merit termination? Is it at par with embezzlement? I do not have any case law. Other members may give their opinions.


Dinesh Divekar

From India, Bangalore
Srinath Sai Ram

Dear Mr Kumar, you have not mentioned in explicit terms, whether you claimed excess Conveyance? Whether your claim is substantiated by Documentary Evidence? your contention is that your claim has already been approved & the amount has already been paid to you.This should not be construed that Management does not have right to question such acts? on the contrary, if you are innocent, you can disprove the claim of Management and also question subsequent Termination ?
From India, New Delhi
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