Dear All, Please help me out with the draft for the welcome letter to new employee.
I want to share the details of the company, guiding him about the department contact persons details and the policies links.

From India, Mumbai

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Dear Ms.Nita,
Here I have attached a welcome note prepared by myself for a new employee joining in our company.Hope it will be helpful to you.This is a draft with schedule of induction of all departments and welcome note as well.
Thanks and regards

From India, Anantapur

Attached Files (Download Requires Membership)
File Type: docx Welcome note.docx (12.5 KB, 945 views)

Rajitha .... The documnt forwarded by you is good but I opine that the same is to be distributed in to two. One is only Welcome note :

We are pleased to inform you all that Mr. ________________ is joined us today as ( designation) in our (Unit / Head office - if you have multiple units and Head office / registered office is different from works / manufacturing area) and shall be reporting to _______________.

Mr.______________________ has done his (Higher educational qualification) and joining us with rich experience of ( number of years) in (Department / Section). He worked for companies like ( Names of the companies worked earlier) and prior to joining us he was associated with (Named of the Company).

Mr. _______________________ is married to Mrs.____________________ ( her status if working details of the job/ if not home maker etc) & blessed with (Names of children) and their present status. His hobbies are ---------------------------------.

Request you all to join me in welcoming Mr.------------------------- to ( your company's name) family & wishing him all the very best in his new assignment.

With best wishes,

Name & designation of the signing authority.

The above communication to be forwarded across the organization & positively displayed in all notice boards. Basing on Corporate HR. In case the incumbent is in senior level then it could be the Director / MD etc.

The induction part to be separated and forwarded to the authorities concerned but not to all

From India, Hyderabad
Dear colleagues
As the new day begins and our organization continues our Success Journey we are pleased to introduce Ms/ Mr ---------------- who joins us today. Let us welcome him/ her and make him/ her feel that he/ she will be an integral part of our success story in the years to come. Let us make him/ her feel that He/ She is at the right place at the right time to ignite his/ her passion and do things which he/ she is passionate about.
Let her believe that this is the place to chase his / her dreams. The journey to success with excellent mentors has just begun

From India, Mumbai
Dear Nitaji,

You have thought of a good move. New employees generally get more motivated when they see the efforts the company is taking for their induction. As pointed out earlier by a learned member, the welcome note and induction schedule should be separate.

1) The language of the welcome note should be Natural

2) Avoid flowery language but avoid spelling errors.

3) Do not talk about expectations in welcome note (e.g. in one company they wrote,"To reduce backlog and improve efficiency of X department, we have recruited Mr. ......)

4) language of the welcome note should be motivational tone as if we are welcoming a guest in our own home.

5) Induction schedule can show from at what time he has to report for induction to a particular HOD.

6) Let all notice boards and all HODs receive this welcome note, do not forget the departments which are giving services to employees like Transport, canteen, avoid any inconvenience to new employee.

7) If you have a policy manual or safety manual, please give a copy of that to the new employee before induction process starts.

Thanks & Regards,

From India, Mumbai
Hi Nita, Here I have attached a welcome letter sample for your employees. Kindly have a look.
From India, Bengaluru

Attached Files (Download Requires Membership)
File Type: doc Welcome Letter.doc (21.5 KB, 318 views)

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