What are the formalities at the exit of an employee? - CiteHR
Samuel R
Digital Marketing
Raajesharya
Founder And Mentor @ Ethical Business Strategists
+1 Other

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What are the formalities at the exit of an employee ?
We follow below mentioned formalities
1) Exit Interview
2) No Due Certificates from concerned departments i.e. Uniform, I -Card, Laptop, Loan, etc
3) Handover and takeover signed copy
4) FnF calculation if possible
5) Relieving Letter and/or Experience Certificate
6) Any other help required by the leaving candidate e.g. PF withdrawal help, Gratuity Applicability, ESIC facilities etc.

Subir,
It's critical to ensure that the exiting employee was not a signatory anywhere, before departure, be it banks, statutory bodies, communication or other service providers.
Additionally, if the exiting employee was responsible for government, donor, investors, grantees, consultants, contractors and/or vendor relationships, you MUST shoot a mail out to all of them notifying the departure and sending a 'no liability disclaimer' for any transactions post employee's departure.
Best wishes!

Hi,
When an employee puts his papers, he has to serve his notice period depending on company's policy. Say he put his paper on 15th April so he has to serve the notice till 15th May. After 15th May or after the employee leaves the organization, the formalities involved in his exit takes place. The company processes full and final settlement for that employee. Under the F&F the company makes all the adjustments for the payout that is if there is any pending salary or deductions, leaves to be encashed, or any other benefits to be included in the F&F. F&F includes all the formalities at the exit of an employee.

Dear Samuel
The exit procedure/formalities are not done after the employee leaves the organization, a good company and HR does it before the employee leaves the organisation i.e. on or before the last working day. In few companies the last 2 days where the employees does his exit formalities, collects his no due certificates, deposits all the company assets if any and the last working day the employer/HR does his FnF settles all the dues and bid a good farewell with a small party/get to gether

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