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Advises are required from seniors in this case:

Company/Factory A (where I am working) having its Head office in other state where some commercial, marketing and principal employer cum Director are sit. Company having two PF code, one for factory employees in the state's regional EPFO where factory situate and another for registered office’s employees in regional EPFO of office’s state.

Some senior employees who are working in the factory but their PF deduction are deposited at Head office’s PF code. The PF code as controlled by Head office having two nos authorised signatory and employer (i.e. Director) registration(through 5A) with PF office as routine as required.

As per management decision, the Head office is closed and their all the members are transferred to factory. Their PF formalities are also transferred to factory's controlled PF code, resulting in that there is no member in head office's PF code.

After that.

All of sudden, the director/principal employer and all the authorised signatory persons, with head office PF code, are also left the company resulting in there is no registered person in PF code of Head office. Now, the questions are:

(1) Company want to close this PF code even though it having its own history(20 yrs) means some of the left employee has not settled their PF settlement till now. Is it possible to close this PF code?, if yes what is procedure, if no then how long we have to maintain this code.

(2) If we have to maintain this code then minimum administrative charge has to be deposited every month?

(3) Is it required to nominate as new authorised signatory and principal employer from company’s(factory) employee for this code.

If yes, what is the procedure means resolution of Board meeting is required to nominate new authorised signatory or sufficient to submit only signatory card duly singed by new Head of the company.

Owner or principal employer has to be submitted again through 5A or not in this case.

Please suggest.


Virendra Singh Mertia
26th September 2016 From India, Surat
PF code surrender process
1) surrender your trade licence and close bank account and submit both records copy to EPFO
2) till the month of above submission submit a/c 2 and 22 75/ and 25/- challan
3) when there is a sub code, principal can not be treated as closed
4) change of signatory is possible by filing fresh 5A, get extracts of company director details and insert new details in 5A, they would become new signatory
for any more assistance
30th September 2016
Dear sir,
I need your suggestion in the case where contractor has been passed away.
now, what is the further process to cancel pf code and another formalities??
please guide me.
Await for your positive response.
27th May 2018 From India, Mumbai
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