Partner - Risk Management
Retired Government Servant/advocate
Learning & Teaching Fellow (retired)
Ghorpade Rajesh
Hr Gernalist

Hello, Everyone, I am Manasa , I need a suggestion in writing a relieving letter . Our employee who has worked for our company for 4 years put a resignation on June 15th, 2016 and he is serving the notice period now. When it is been updated to management , they shared the line to include in the service certificate . The reason for separation as "TERMINATED BECAUSE OF BAD BEHAVIOUR" what was happened before is our management is not at all satisfied with the work he does He will not acknowledge the email from the customer , ignore emails from management too. management was sick and tired of their bad attitude so my question even after the resignation and serving a notice period for 2 months is it fair to include the above line in his service certificate
Please suggest .
Thank you
29th July 2016 From India, Hyderabad
The remark suggests certain facts that he was terminated after following the due process. Is it true?
30th July 2016 From India, Kochi
The question is first, was he terminated or did he resign ?
If he was terminated, then relieving letter should state he was terminated, and the reason for termination may be given. But then, as pvenu said, if you have not followed due process, then you are giving him a chance to go to court.
If he resigned and served notice then writing terminated is incorrect.
In any case, few employers bother to write such things and spoil career of employees. It's an unfortunate vindictive streak that makes for a bad Company to work with. A service certificate should only state number of years and designation. Leave the rest for background verification.
But ofcourse, there is nothing in law stating employer can't put such a statement (provided it is termination)
31st July 2016 From India, Mumbai
HE WAS RESIGNED and serving notice period now . Our management took this statement as they were not satisfied with his work , He is in Knowledge transfer now.
1st August 2016 From India, Hyderabad
instead of the above line from management can we modify this line in the letter !
If we do that , can we shoot that line in service certificate/ relieving?
An immediate response is expected .
Thank you
1st August 2016 From India, Hyderabad
I am not a HR expert. As a lay person, I would like to know if the company were to say something to the following effect, whether it's legal.
Mr. xxxx has worked for our company for the past 4 years and we are very pleased that he has put in his resignation and we do not have any intention of considering him for a job in our organization in the future.
1st August 2016 From United Kingdom
The organization must avoid using these kind lines, as if the person reaches to any court of law, it is very difficult for that organisation to prove the bad behavior, as if the person has bad behaviour, whey have hired him, if hired what kind of remedies / training they have imparted to resolve these behavioural issues etc. Or while hiring he was good, and changed his / er behavior later then it might the situation or frustration due to organisation culture, or other many things pertaining to a human behavior.
2nd August 2016 From India, Gurgaon
Ethically it is not good to mention such line in Relieving Order or Experience Certification, as Employee has resigned on his own accord, and also serving the notice period as per set norms of the organization.

Actually in this case, Management seems to be late in providing insights to HR about their viewpoint and hence, HR could not take appropriate action in tune to Management's viewpoint. If it would have been communicated properly then HR would have initiated disciplinary action against the employee and could develop base for termination on basis of non-satisfactory performance.

But in this case, situation is bit different. Management's approach for putting negative remark in relieving order without logical base and in absence of documentary proofs may invite legal consequences.

It will be violation of natural justice and his fundamental rights. Moreover, in that scenario Management wont have proper stand to justify its intention without documentary proofs and procedure.

Not recommended at all.


Ghorpade R.J.
2nd August 2016 From India, Bhopal
Hello everyone ,
As a HR , I do have an intention that he should not get a very bad remark and we want to run this relieving process smooth so that it can be a lesson for the employee and fellow team members too .
I can take the above line and help me wat else can we write ?
Thank you
2nd August 2016 From India, Hyderabad
Has his bad behavior been documented. Have you ever issued a show cause notice, charge sheet or even a memo. What if he goes to court challenging the statement of termination, when actually it's a resignation. Does your Organisation have an ethics policy? Please advise the management that one needs to have documented any misbehavior and misconduct and the employee must have acknowledged such document. Apprise them of the consequences, in case the employee decides to react legally. It will effect the reputation and brand equity of your employer and they will be labeled as unethical. Future hires would be difficult, since such things spread through word of mouth. Your existing employees will also lose respect for your Organisation and attrition will be difficult to handle.
2nd August 2016 From Indonesia, Jakarta
The employee has resigned, he has not been terminated
He is serving full notice period
He is transferring his knowledge and doing a handover.
In spite of him doing the right things, you want to ruin his career by putting a negative in his relieving letter, to the extent you want to claim that he was terminated and he didn't resign.
I hope they do the same to you when you resign and want to got for a new job
3rd August 2016 From India, Mumbai
Dear Manasa , ,
Its not the matter to write this line or line you want to write by which you think you are able to give message to the fellow employees. The intent of giving message to the fellow employee, i would suggest you to turn the table do and write what best you can write in his / her relieving letter. The impact of this letter on fellow employees are damaging your business or will leads to create so many other issues, may they shows good behavior but delivery may impacted. Also we must remember the employee who is going to be separate will become your brand ambassador, not its your call what kind of message you want to listen about your organisation. Human Resource representative is having a role of bridging GAP between employees and employer, play role honestly, definitely you will be able to do what best you can.
3rd August 2016 From India, Gurgaon
I think there is nothing wrong by management here since they have tolerated him for too long and they were pleased when he resigned and started updating to Hr what he had done . Any way now we have changed the lines and we added what are the bad attitude we noticed about him and want to include in his service certificate.
Thanks for information .
3rd August 2016 From India, Hyderabad
You are giving a very good message to your other remaining employees.
Don't bother with resigning, giving a notice and a proper handover. Just wait for salary day and abscond.
In any case the management is going to give a reliving letter that you can't use anywhere, so just as well,screw them and go off.
4th August 2016 From India, Mumbai
I've few questions...
If he has bad behavior ,
How your company not terminated him with in the four years?
In the 4 yrs of services how many times you have given memos or show cause notices for bad behavior?
Your company taken 4yrs time to know that he has bad behavior?
Ok it was taken , not satisfied with his work , how your company is will to take KT and notice period service?
Do you have a policy for bad behavior?
Any documented evidences for his bad behavior?
Bad behavior means what kind of behavior? what he was done ?
if your not satisfied than you have to terminate and send him out?
Even he has bad behavior , you should have some documented evidences, all labour laws etc... will always support to employee.
So my advice is try to convince your management and do a policy for bad behavior and strictly implement from next on wards without of doing all these and spoiling his career....
29th November 2016 From India,
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