Hello Seniors, Can anybody tell me what is salary certificate ? and what is the difference between salary certificate and form 16. Thanks.
31st October 2007 From India, Gurgaon

Hr Practices
Human Resource
+3 Others

Dear Madhu,

salary certificate is a certificate issued by a company on its letter head showing details of salary structure. this is issued to an employee to facilitate geting loans from banks or other money lending institutions or for any other needs. there is no fixed format for the same. it varies from company to company.

Form 16 is issued by the company, which is a fixed format of the government of India for all. in this the income declaration is given by the employee and also declaration of the investment made by the employee to avail tax exemption. It is used to calculate the tax payable to the government at the end of the financial year.

For your convinience i am attaching a proforma salary certificate.


Ref No........./2007

Date: 31-10-2007


The following details of the employee is certified as per our records:

1) Name. :

2) Employee No. :

3) Date of joining. :

4) Date of birth :

5) Salary drawn per month :

a) Basic Pay :

b) xyz allowance :

d) DA :

a) HR

Reason : Salary certificcate is issued on the request of the employee

to submit the same to State Bank of India, xyz place to avail housing



31st October 2007
Dear Madhu, Very well defined by Nilendra.. BTW find enclosed one sample format of salary certificate.. regards, Amit Seth.
31st October 2007 From India, Ahmadabad

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Thanks nilendra and amit for ur valuable information.
But i have a query on this - In our company, one employee (problematic person) resigned form his services and after one month he easily gets his experience letter, reliving letter and we are done with all the full and final settlement with him.
And he have all the salary slips of each and every months but now he is asking for his salary certificate.
Pls suggest me.... What to do?
31st October 2007 From India, Gurgaon
Give him salary certificate. no issues on that. consult about the proforma with your superior Regards, Nilendra
31st October 2007
Hello All,
Thank you for our prompt answers. Further to this issue, can anyone help me with the format of the application letter to be written to the HR asking for the Salary certificate?
I know this sounds very childish, but the HR has REJECTED my application thrice.
2nd September 2008 From India, Thana
helloxx this site is really helpful 2 me.... can u send me appontment letters, experience letters, salary certi & Promotion letters Regards, fenny
31st July 2009 From India, Ahmadabad
Hai, I am really glad to join this site. Its great useful to me. Not only me. even the person who doen;t know about accounting, can learn easy way by joining this site. Thanx a lot Shakuntala.k
12th January 2010 From India, Bangalore
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