Ed Llarena, Jr.
Owner/ Managing Partner
Senior Services Manager
Hr Executive
Insolvency N Gst Professional
Agile Solutionist
+3 Others

Hi All,
I joined a pharma factory as Officer-HR where there is no proper HR system in place. Since I am new to HR field and finding it too difficult to cop-up with system.I would like to list out the issues below so that you will get a small picture of my company
1. Attendance regularisation is not in place - With your help I am going rework on current scenario.
2. New joinee - No data will be shared with HR by other department head on any new joinee. HR will come to know only when new joinee name reflects in attendance register
3.Resignee - It will not be intimated to HR when any employee leaves the company. HR will get to know only when we refer attendance register,hence no F&F will be done for resignee till they come back and ask for it.
4.Employee leaves company without intimating and will not come to work for 1 or 2 months. They will come back to work only by consulting respective dept.head which again will not be intimated to HR.
5.HR works only for name sake where other dept. neglect HR dept in all the aspects.
6. HR is not a participant in performance appraisal or any salary negotiation process,training & development etc.
7. Not even company policies are shared with HR, without which no clarity on anything in the company.

Now, please suggest me what is the problem here and how can I improve this HR system.
I have been working here for 3 months and I cannot leave the company just like that I feel. I should learn with this and it will help me out in future for my career growth. I do not have any senior person working with this company which would have helped me to tackle these issues.

From India, Pune
Dear Friend!
1.First of all know the rules and regulations of the company by asking all the complete picture of the organisation from top level management.
2.Involve each and every aspect of the system .
3.Move closely with the HOD"S in a requesting way.
4.Find fault and solutions for the smooth running of the business with out any arguments with the people.

From India, Visakhapatnam
It is great that you have accepted a challenge to set up a proper HR system

First thing you have got to do is meet the HODs and directors/owner etc and explain the importance of having a system in place.Subtly mention the legal problems which can crop up,economic losses,confusion and haphazard working of the administrative system which will eventually affect the bottom line.

Set up a biometric attendance system.

Leave policy as per the state laws and industry norms.

Induction and exit of employees.

Both are vital for the company.New joinee should be given a welcome and soothing settling down period ,while exits should be professional and exiting employee should leave with good feeling.

Set up a system of performance appraisal which is of industry standard.

Most importantly you as HR need to win the confidence of HODs as your moves will create change and change is always resisted,till affected people see the need and benefits of change.

Proceed step by step,prioritisation of steps is vital.

Best of luck.

You will become a seasoned HR professional by the time you bring these changes and then the company itself will see benefits and embrace change wholeheartedly.

From India, Pune
Look like the culture of the company itself is such that everyone works in an ad-hoc manner. If my reading of the situation is concerned unless the CEO or the stake-holders are serious about organizing the HR system will any initiative work. You as an HR officer will have to build a rapport with all the heads of departments so that they give you the information. Even if you are the last person to get an information then ensure that it is formalized. in the meantime, if you can survey and show the monetary losses that occur due to these adhoc circumstances probably only then the stake holders may fall in line
From India, Chennai
The payroll bookkeeping office work is to figure the profit of the representatives, and the payroll organization manages overseeing representative faculty and payroll data.
From India, Pune

Setting up an HR System in a company with "almost nothing" is very challenging, esp if the HR manager is not so experienced on all the facets of HR management. You may need professional help to develop and set up good systems, policies, and procedures.

But you can start with:

1. Writing of the Employee Handbook and Code of Ethics/ Discipline

The handbook must be able to provide details on the company's Conditions of Employment.

2. Write/ Develop an HR Policy Manual that covers the 11 critical policy areas, namely:

a) Recruitment & Selection Policy

b) Compensation Policy

c) Payroll, Timekeeping, and OT Policy

d) Benefits Policy

f) Training and Career Development Policy

g) Personnel Movement/ Transfer Policy

h) Employee Relations/ CBA Negotiations Policy

i) Performance Management Policy

j) HRIS Management Policy

k) Discipline Handling Policy

l) Retirement & Separation Policy

My company helps business organizations write the above policy manuals at very affordable and competitive costs.

Best regards.

From Philippines, Parañaque
Before giving any recommendation, please let me know the following facts
1. Number of employees
2. Management style ( Eg:- Family business, growth driven, profit driven etc.)
3. What are the real challenges of the company ( Manpower, Sales or Cash flow)
4. Whom you report

From India, Bangalore
Hello Everybody, I also working with Pharma marketing company. I have facing the similar kind of problems. Office environment is familiar. I suggested so many plans for organizational development, employee benefits & engagement. But they don't want to waste their time for applying new system. I already prepared various policies but till not implement. They only focus on sale. So how to convince my boss for new policy implementation & How as HR can i help to employees what other sources to develop organizational culture?
Please have your valuable inputs.
Thanking You!

From India, Pune
Hi Sukanya, I am from WIpro there are solution which can help you to address your challenges. Please do contact us on 9243514111 to take the discussion towards logical conclusion.
I look forwards to hear from you.

From India, Bengaluru
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