Sap Hr Professional
Hr -generalist,(web Development Company),recruitment,performance
Regional Hr Head
Raj Meritech
Executive (hr & Admn.)
Ashwini M

CITE HR ---- HATS OFF TO YOU !!!!!!!!!!!!!!!!!!!!!!!!

It has been a very valuable experience since I found this Knowledge Sharing Site. After a long break I am back to HR which was my specialization in MBA. I have joined a small organization of about 50 staff where in I am incahrge for all HR. I always search information related to HR on the net and one fine day I found you, and since then I have been enjoying and learning a lot on this site.

May we have your valuable opinion / view on a case-

XYZ applied for a post in our organization. XYZ got selected after completing the process of interviews and was offered to go onsite project for about 5 months. He agreed on all the terms and conditions of the offer letter, we explained all the details and after considering all options XYZ accepted to join. We then did all joining formalities and processed Visa and booked tickets. As routine we do a session to understand all issues and problems of the candidate especially medical ones. Once we had visa and air tickets we confirmed all hotel bookings, got overseas insurance and did all necessary preparations.

Now one day before scheduled journey XYZ tells us that can not travel because has kidney stone problem for last one and a half month and its resurfaced so cannot travel. We then offered him to get rest and travel once its OK. However upon this option we were told that he is not interested in travel. Then we offered him to get well soon and join as he was going to join after return. To this also we were told that he dont want to join.

Now friends what do you suggest we should do, we have already had a financial loss, time loss and candidate is not at all genuine and honest.

Please share your views on suggested actions………

Awaiting for your responses

Thanks & Regards


From India, Pune
Hi Ashwini,
I also faced the same problem while i was with my last employer. We gave offer letter to one for whom we made all the arrangements at UAE including his air travel ticket. But I procured his original educational certificate so that his visa could be processed. Once he told me that he is not interested to join us citing his father's ill health, I told him to reimburse us the entire cost that we already had spent on his candidature. I told him that his certificates will be returned only after we get all the expenses. He got agreed and paid us all the expenses and I returned his originals. This is the only way to go through such situations.
Amit Goyal

From India, Delhi
Let me tell you the forefacts
If he has agreed to the terms and conditions of the offer and signed it and he found to be genuine then we cant say anything, but if he is not genuine and played with it then yes you can get whatever the losses the company had beared
but the very first thing what you can do as a HR is talk to him personally and see what is that making him to not to go or not to accept the offer, i think by counceling him you would get the real facts and there you have to be very smart in digging the right info from him
Guys, your inputs are valuable, so please share
- Mirza

From Saudi Arabia, Jiddah
Hi Ashwini
What I can make out from your post is that you are in real trouble. This is a very difficult situation but this is not a stray incident it happens in almost all big It companies .So just relax first .I would suggest you file up all documents on which XYZ has signed for the foreign travel and then take professional help from a corp[orate lawyer.You can also give him a warning before actually taking a legal action You can tell him that your career will be at stake once you get entangled into legal hassles ,he might succumb to the pressure.In case he does your problem is solved and if he doesn't drag him to the court.
I guess senior Hr members from the IT field can throw some more light in this situation and I would like to invite them to help you out
All the best
Thanks and Regards
Indrani Chakraborty

From India, Pune
Dear Ashwani,
You should take a legal action against him or you can give him a notice for bear the financial loss. He told about his kidney stone at the eleventh hour when your company had arranged everything. I think it is not tolerable.
Thanks & Regards,

From India, Gurgaon
Dear Ashwani,
I went through you note and observed that the candidate had ulterior intention, which is a common practice in the corporate world. People snub to join when they get better chance, hence, it becomes the responsibility of HR to ensure the joining before incurring on the candidiate. Filling up BONDS and retaining SECURITY MONEY may work in this condition before expenditure. If you had done this, there maybe some chances to retrieve your spent amount if not then you cannot initiate any legal proceedings against the candidate.
With regards,
Panakj Sharma

From India, Chandigarh

From India, Pune

What I want to point out is something past, which can be corrected in future.

In many companies, along with VISA, TICKETS and other formalities for overseas travel, a COMPLETE MEDICAL CHECKUP of the candidate is mandatory, and its to be certified by a REGISTERED MEDICAL PRACTISIONER, about the health of employee at least for the travel period.

Most companies have their own DOCTORS, who complete the medical check up and declare the candidate as fit / unfit.

Its not good to beleive what the candidate says. If your company would have kept this check mandatory, may be the issue may have surfaced, and prevented before itself.

And as far as Amit Goyals case is considered,

If it is assumed that really the candidates fathers health is not well, then really he must not be in a position to go overseas, as his mental state would be somewhere else, this is a normal human behaviour and we HR also are no exception to it, so this will happen with any person who values their family / social life more than their job, but as we work for company, we need to take money for the loss, which the candidate probably paid to Amit.

But just assume, if the candidate could not have spared money to pay Amit's company the total reimbursement of tickets [which is not a meagre amt], as he would need it for his fathers medical expenses, can Amit or anyone else tell what would have been the outcome of this. As a Human Resource person, what s the best way, if the candidate would have told amit that he would need the money for his fathers medical expenses, would the company have registered a legal case against the candidate, or keep the original till he returns the money, or ask him to pay a minimum amount and write off the rest or whatever u say.

From India, Pune
Hi Ravi,
I really appreciate your views. Not only we the HR professional but every person should have humanity upto that level that one should not suffer. But we the HR professionals have one very strong quality in us that is called intuition or we can say that we develope this quality in us during our career. moreover we also have the quality that we can easily judge if the person is saying truth or lying. Based on these qualities only I judged that he was just lying that is why I asked him to reimburse the expenses, moreover he was the person of Senior Managerial level and the amount that we spent on him was just Rs 10,000/- so I found it appropriate to get all these expenses reimbursed from him. If he had been of the labour/ clerical level I would never had asked him for the reimbursement.
Amit Goyal

From India, Delhi
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