Query
Dear Sir,

Recently i have joined in a 50 yrs old chemical manufacturing company employee strength 500,where i have almost set-up HR department (except existing Payroll department) there is a Payroll manager and legal matter was divided among some old staffs (chemist,factory manager,excise officer,sr.supervisor) etc. Start from Organization structure, Hierarchy allocation of KRA for each department and each employees has been assign.

Since old employees who has designated as chemist ,shift supervisor etc but due to lack of concern department has been assigned distinct task from their respective department.They were manage any how till now,but not well managed that is why management wished to set strong HR department. The problem is now they feel so insecure to work on there limited area.The only reason before their high salary except being so qualified and other minimum required skills is working others department works to prove ample of work and responsibilities on them.

Now, more or less they are in lobby leaded by 4-5 seniors of different functional department for the fulfillment of there common interest and make dependent to the management always ,some retired persons has to kept still as a consultant or else just because no next gen or alternative , which become a major challenge for me in the area of technical training,need analysis,and many other legal matters.

How to over come with the issue with controlling them or avoiding .I need excellence in my department .

Regards,

Rajesh Choudhary

21st January 2016 From India, Ahmedabad

PARTICIPATING IN DISCUSSION:
Dinesh Divekar
Business Mentor, Consultant And Trainer
Umakanthan53
Labour Law & Hr Consultant
Inoxv
Hr Officer
+3 Others

I think that you have been appointed as a HR Manager exclusively and you have got the green signal of the top management to form a strong HR Department. Therefore, it is imperative on your part to appraise the top management of the practical difficulties arising out of the existing set-up and submit a proposal regarding line and staff functions.
30th January 2016 From India, Salem
Dear Rajesh,

When the organisation works without proper 50+ years without HR, one can imagine the state of affairs. After half century, if you are establishing the HR systems and processes, then you should have anticipated the resistance to the change that you wish to to bring in.

The problems that you are facing are common to the family run businesses. These are because of the following reasons:

a) There is no strategic planning or strategic plan itself. Therefore, organisations of these kind do not do SWOT Analysis. Management does not identify the risks associated by depending on the persons rather than the systems and processes.

b) Generally growth of such organisations is 15-20% YoY. These breeds complacency. At times complacency is little milder word. It breeds arrogance itself. However, management neither has capacity nor inclination to calculate the losses YoY because of lack of systems and processes. Profit and losses both should be calculated. However, these organisations just look at profit and not at losses.

c) There are no proper measures of performance. Generally length of service or loyalty is rewarded rather than performance. Leadership prefers to be surrounded by clique by or yes-men around them. Far from criticism, leadership is not inclined to accept the opposite view as well. Divergence of the views often dismissed as disobedience.

d) Most of these organisations are shrouded by opaqueness and secrecy. Leadership relies on persons of their caste. Personal allegiance overrides the intelligence.

Your future course of action: - The change that you wish to bring in, HR or otherwise, depends on the authority that you enjoy. What is your designation? Does designation commensurate with the authority? Above all, what is the buy-in from the management? Will leadership be supportive to the changes that you wish to bring in? If not, then better do not waste time in convincing them to change. Just wait for the next 2-3 years and move on. Change is not just accepted but embraced provided it is thrust from outside. You may or may not be available when management realises folly of not changing.

Thanks,

Dinesh Divekar


31st January 2016 From India, Bangalore
Mr. Dinesh,
The reasons you have mentioned in your post is very true.I am facing the same problem with my management.As a HR manager, I have tried hard to make them convinced to implement HR system and process but it is of no result.At the same time I want to mentioned that authority is not every thing until unless your management does not want to.
Please give me some idea how to make them convinced.
Thanking you.
1st February 2016 From India, Bhubaneswar
Dear Das_jitu,

If the management style of the business leader is traditional then changing them becomes very difficult. In the course of my training, I have seen couple of cases wherein dad is the Managing Director (MD) and son is the Director. Son has differences with the dad and finally he gets into the new business. When dad refuses to oblige his son, do you think that they will accept what paid employees say?

Resistance to change arises out of non-execution strategic plan for their company. Far from making strategic plan, they even do not understand what strategy is. Strategic view diverts attention to the external factors including competitors rather than getting caught in mundane chores.

Therefore, if you wish to convince the management, then rather than convincing them for the introduction of routine HR matters, I recommend you doing it for preparation of the strategic plan. Strategy is nothing but identifying the risks associated with the business and taking timely preventive measures. Strategy is deciding the direction of the enterprise by avoiding the risks that may come in the future.

I conduct 3-day Training on Strategic Analysis of the Enterprise. I discuss the strategic tools thoroughly in this training. Recently I conducted this training programme. Total there were five participants and they were between 40 and 55 years. Though each participant had reasonable experience in the respective function, none had clarity on the strategy. For the last 20-25 years, they had lived in the world of misconception.

Thanks,

Dinesh Divekar
1st February 2016 From India, Bangalore
This post is assuming I have understood your problem correctly.
In owner-driven companies one often finds a lot of dead-wood, which enjoys extreme confidence of the top management. Such dead-wood resists any change, create obstacles in the way of other managers who are about to bring in the change/s. They do not train the new recruits under them and try to ensure that they are always indispensable. Their asset is their long association with the company / loyalty, with vast knowledge of working of the most of the departments within the company.
With the complexities of the business increasing every day new knowledge (software / laws etc) is what they miserably lac.
One needs a lot of patience and perseverance in dealing with such matters.
8th February 2016 From India, Pune
nathrao 1439
""How to over come with the issue with controlling them or avoiding .I need excellence in my department .""
First thing spend some time seeing how things work or don't work in your company.
Who are the key people,what are their duties and how they coordinate their work.
After all company has been running for long.
Before change can be brought in,you have to settle down and win confidence of people.
Change is always resisted.
Modern concepts of management can be brought in one by one,keeping the most important changes first.
Sudden radical change will be difficult and not advisable.
Talk to top management about legal compliances and also consequences of not adhering to legal compliances.
I am sure this will ring a bell in the top management and they will be forthcoming.
Once you get support from the top,then things will get a boost.
Patience and diplomacy with clear road map is the way ahead.
8th February 2016 From India, Pune
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